INDIANA UNIVERSITY SOUTH BEND 2003 - 2005 BULLETIN
Office of Admissions
Office: Administration Building, 166
Telephone:
(574) 237-4839
Internet Address: www.iusb.edu/~admissio/
In order to be eligible to register for classes, you must first be admitted to IUSB. To learn about admission requirements at IUSB visit our Web site or contact the Office of Admissions, 1700 Mishawaka Avenue, South Bend. For questions regarding undergraduate programs or campus visitations contact the Office of Admissions. If you have a disability and need assistance, special arrangements can be made to accommodate most needs.
Application for Admission
Determine appropriate admission status from the following list and submit application information as requested:
Beginning Freshman: Students who have never attended a college/university
• Attach a non-refundable application fee (payable to IUSB).
• Submit an official high school transcript or a copy of your GED scores.
• If you graduated from high school within the last three years, submit SAT/ACT Assessment scores.
• A counselor recommendation is required for current high school students.
Transfer Student: Students who have attended another college/university
• Attach a non-refundable application fee (payable to IUSB).
• Submit an official high school transcript and official transcripts from all colleges/universities previously attended.
• If you graduated from high school within the last three years, you must submit SAT/ACT Assessment scores.
Nondegree Student: High school graduates 21 years of age or older with or without previous college work who do not intend on pursuing a degree or certificate
• Attach a non-refundable application fee (payable to IUSB).
High School Student: Current high school students with at least a 2.5 cumulative grade point average (CGPA) on a 4-point scale at time of enrollment who wish to take university classes
• Attach a non-refundable application fee (payable to IUSB).
• You must submit a counselor recommendation and an official high school transcript to determine eligibility.
Guest Student: Students enrolling for a semester or summer session as a visiting student from another college or university
• Attach a non-refundable application fee (payable to IUSB).
• Submit one of the following: A current transcript, letter of good standing, or a copy of the last grade card from your home institution. Guest students must have at least a 2.0 GPA from their current institution for admission. Students between their senior year in high school and freshman year in college may submit a letter of acceptance from their home institution.
• If you plan to enroll in English, mathematics, computer science, or science courses, evidence must be presented to show necessary prerequisites. Without evidence of prerequisites, completion of the IUSB placement examinations is required.
Note: Any previously enrolled Indiana
University student does not need to reapply. Contact the academic program you
are interested in regarding an intercampus or interdepartmental transfer.
Guest, nondegree, and high school students are not eligible for institutional, state, or federal financial aid.
All credentials and transcripts submitted for purposes of admission become the property of IUSB and cannot be returned to the student or forwarded to other institutions.
Priority Dates for Filing Applications
• Fall semester July 1
• Spring semester November 1
• Summer sessions April 1
Veterans of military service who qualify for admission are eligible for academic credit as a result of their military training and experience. The university follows the provisions of A Guide to the Evaluation of Education Experiences in the Armed Services in granting credit. Copies of official discharge or separation papers (DD-214) or transcripts must be submitted as a basis for granting credit. Evaluation of service credit is administered by the Office of Admissions.
Admission of International Students
International
students seeking admission to IUSB must contact the Office of International
Student Services at (574) 237-4419. See International Programs on page 19 for
further information.
Those wishing to attend a course without earning credit must contact the registrar’s office for information on audit policies, procedures, and regulations.
Application Requirements and Procedures
Admission to IUSB graduate programs is degree-specific. All students interested in pursuing graduate education must fulfill the following initial requirements:
• Possess an earned bachelor's degree from an accredited college or university.
• Have obtained a minimum cumulative grade point average (CGPA) as required by the individual graduate programs as listed in the program descriptions.
• Have fulfilled all program prerequisites and appropriate undergraduate course work.
• Have submitted all required documentation for full consideration of admission.
Students who intend to enroll in graduate course work as a part of a degree program at IUSB must have their admission approved in advance by the specific graduate program director. Students who register for graduate credit without such approval do so without assurance that course credit will be applied to meet requirements for advanced degrees.
Applications and program information can be obtained from the individual graduate program offices listed on page 167 of this Campus Bulletin. Students who possess a bachelor’s degree and wish to pursue academic course work as a nondegree student may obtain the Application for Admission from the Office of Admissions.
Degree Seeking Applicants
• Application for admission, program specific.
• Application fee, where applicable.
• Evidence of an earned bachelor’s degree from an accredited college or university.
• Official transcripts.
• Entrance examination scores, where applicable.
• Letters of reference, where applicable.
• Personal statement/statement of purpose, when applicable.
• Demonstrate English proficiency by taking the Test of English as a Foreign Language (TOEFL) for applicants whose native language is not English.
Nondegree Seeking Applicants
• Nondegree status application.
• Application fee, where applicable.
• Evidence of an earned bachelor’s degree from an accredited college or university.
Formal Admission: Formal admission indicates that the student has received full admission to a graduate program. This also verifies that all program prerequisites, entrance examinations, and application processes have been reviewed and completed.
Note: Formal admission is
required for student loan approval and disbursement.
Provisional/Conditional: These students have met basic requirements for entrance to a graduate program but have additional requirements to meet. Each graduate program has specific and varied requirements for admission. All requirements for the specific program must be met prior to formal admission. Provisional/conditional students will be allowed to take certain and specific courses at the discretion of the university, deans, and graduate program directors. Students may be limited to the number of credit hours accumulated prior to matriculation. Program director approval is necessary for courses taken and their applicability to specific graduate programs. Student loans are not available to students in a provisional/conditional status.
Guest/Nondegree: Students enrolled in other graduate programs within the Indiana University system or at another university may seek permission to register for course work as a part of their specific graduate program. These students must obtain approval to take the desired course work from the graduate program director and from their home university advisor.
Denied: Those applicants who do not meet minimum and/or specific requirements for graduate program acceptance and who are not eligible for provisional status will be denied admission. The graduate program that denied admission will provide the applicant with reason(s) for denial and the reapplication process, where appropriate.
Nondegree: Students with a completed undergraduate degree may take undergraduate course work and some graduate course work without being a graduate degree-seeking student. Nondegree students must also meet all course prerequisites prior to registering for any course work. Nondegree students wishing to register for graduate course work must obtain approval from the specific graduate program director. Registration for graduate course work is at the discretion of the university, deans, and graduate program directors. Students seek the nondegree status for a variety of reasons. The following list addresses the majority of nondegree classifications:
• Prerequisites Graduate programs often have prerequisites and require course work that students need to complete prior to being formally admitted as a graduate student. These prerequisites vary greatly with each graduate program and, in many cases, are at the undergraduate level and cannot be counted toward the graduate degree. Please meet with a program advisor regarding prerequisites.
• Teaching/Licensing Requirements Licensed teachers are required to meet educational goals through course work at regular intervals to maintain and/or renew teacher licensing. The School of Education certification officer provides advising for these students.
• Professional and Personal Development Many professions require continuing education for maintaining licensure and credentialling or to remain current within educational and professional disciplines. Those wishing to enroll in course work must meet necessary prerequisites, obtain permission from the graduate program director prior to enrolling and provide sufficient documentation of academic competence.
Office of Financial Aid
Office: Administration Building, 157
Telephone:
(574) 237-4357
Internet Address: www.iusb.edu/~finaid/
General Financial Aid Information
Financial aid programs at IUSB are designed to serve as many students as possible. The IUSB Office of Financial Aid administers the programs. In awarding aid, IUSB recognizes two distinct criteria: scholastic ability, used in the awarding of scholarships, and financial need. Financial need is the difference between the expected family contribution and the cost of attendance, and is determined by information provided on the Free Application for Federal Student Aid (FAFSA).
As a student you may qualify for one or more of the following types of financial aid: scholarships, grants, loans, or student employment. IUSB recognizes that each student and family is different. Therefore, each financial aid application is reviewed individually to identify the most appropriate source of assistance to help you attain your educational goals. Information provided on any document is held in the highest confidence according to university policy.
If you complete the FAFSA and the IUSB Financial Aid Application by the priority application date of March 1, you will be considered for the maximum available financial aid. Your application will be processed in the order of the date it is received complete in the financial aid office and the date you register for classes. You must apply every year by completing the IUSB Financial Aid Application and the FAFSA or Renewal FAFSA to be considered for financial aid. New applications are available in the financial aid office every January for the next academic year.
Paying Tuition and Fees with Financial Aid
With the exception of federal loans, all aid that has been awarded to you will be credited to your account as long as you are enrolled in the number of hours required for each type of award. Awards will be indicated on your schedule confirmation/account statement. When financial aid awards are greater than the amount of tuition and fees due, excess aid checks will be generated and sent to either a designated direct deposit account or mailed to the student by the bursar's office no earlier than 10 days before the beginning of each semester. Students have 14 days from the date of credit to cancel any loan disbursements.
Students with federal loan awards, such as Perkins, Direct Stafford Loans, or Federal Family Education Loans (FFEL), must sign a promissory note before funds will be disbursed to their accounts. Federal Perkins Loan promissory notes will be mailed to you and should be returned to the Bloomington campus using the envelope provided. First time Federal Direct Loan borrowers at IUSB will receive a promissory note that must be signed and returned to the financial aid office. No loan funds will be disbursed to a student's account without receipt of the promissory note(s). In addition, all first-time loan borrowers in the Direct Loan or FFEL program must complete an entrance interview before loans funds will be disbursed.
Student Status and Minimum Registration
To qualify for most federal financial aid, you must be formally admitted into and enrolled in a degree-granting program and have a minimum of half-time status. Half-time status for undergraduate students is 6 credit hours per semester; for graduate students half time is 4 credit hours. Full-time status for undergraduate students is 12 credit hours per semester; for graduate students full time is 8 credit hours per semester. Students admitted as nondegree (audit or guest students) or high school students taking courses for college credit are not eligible for federal financial aid.
Citizenship
To be considered for financial aid, you must be a United States citizen, a national, or a non-United States citizen with permanent resident status. If you are an eligible non-citizen (permanent resident), you need to submit a photocopy of your Alien Registration Card with your IUSB Financial Aid Application. You may also be required to provide documentation from the Social Security Administration regarding your citizenship status.
Verification
Student files are selected for verification based on the prior year's quality assurance review. If a student is selected for verification, additional information will be required to complete the student's file. Examples of the type of information most commonly requested are: a copy of federal income tax forms filed for the previous year (with all schedules and W-2's); a verification worksheet; a copy of a birth certificate; documentation of college enrollment for someone in the student's household. Awards will not be made until the verification documentation is received and reviewed.
IUSB is approved by the Department of Education to participate in the Federal Quality Assurance (QA) Program. QA allows IUSB to review current policies and procedures and focus on improvements in data collection and customer service. QA focuses primarily, but not exclusively, on the area of verification. Federal regulations mandate that a minimum of 30 percent of a school's financial aid recipients be verified. QA provides IUSB with the opportunity to review common reporting errors made by students and only verify the students falling into those categories. This results in fewer students being verified, reducing the amount of paperwork required and resulting in more efficient student services. Questions regarding QA should be directed to the Office of Financial Aid.
Loan Default/Pell Grant Repayment
You may not receive federal financial assistance if you are in default on any Title IV loan (Federal Perkins Loan, Federal Ford Direct Loans, Federal Stafford Loan, Federally Insured Loan or Federal Parent Loan for Undergraduate Students), or if you owe a repayment on any Title IV grant, such as Federal Pell Grant or Federal SEOG received for attendance at any institution. If you are determined to be in default on a student loan, the financial aid office will require documentation from the direct loan servicer or your FFELP servicer indicating that your loan is in satisfactory standing before any aid will be disbursed.
Satisfactory Academic Progress Standards
Students receiving federal financial assistance must meet the following standards in order to maintain their eligibility for funding:
• Complete 80 percent of all course work attempted.
• Undergraduates must maintain a cumulative grade point average of 2.0; graduates must maintain a cumulative grade point average of 3.0.
• Complete all undergraduate course work within 150 percent of the published time frame required to complete the degree (186 maximum hours for B.A. and B.S. degrees; 98 hours for A.A. and A.S. degrees).
• Attend all classes. Students who withdraw from all of their courses for any term (including summer sessions) or who are identified as not attending classes are subject to a repayment calculation.
Academic progress policies are applied consistently to all students receiving federal financial aid and all students are reviewed annually.
Federal Financial Aid Programs
Federal Pell Grants and Federal Supplemental Educational Opportunity Grants
Federal Pell Grants are grants that do not have to be repaid and are available only to undergraduate students. The grant is based on financial need and the amount you receive is determined by your calculated family contribution, your cost of attendance, and your enrollment (full-, three-quarter-, half-, or less than half-time).
Federal Supplemental Educational Opportunity Grants (FSEOG) are grant funds provided to the institution to award to undergraduate students with exceptional financial need. Funding is limited, so students must meet the March 1 priority deadline to be considered.
Federal work-study is on-campus employment or employment at an approved community service work-study site off-campus. To be eligible for work-study, students must demonstrate financial need during the academic year or summer. Students typically work 15-20 hours per week and must be enrolled at least half time (6 credit hours per term for undergraduates or 4 credit hours per term for graduates) to receive this award during the academic year. Full-time work-study is available during summer even though the student might not be enrolled in courses during either summer session.
Federal Direct Stafford Loan Program
The Federal Direct Stafford Loan is the United States Department of Education's major form of self-help aid. Loans may either be subsidized or unsubsidized. Subsidized loans are based on a student's financial need and do not require that a student make any interest payments. Unsubsidized loans are not based on financial need, and you will accrue interest from the time the loan is disbursed. Along with completing all other financial aid processes, all first-time borrowers of these loans must complete an entrance interview and promissory note for the loan(s) before any funds are disbursed to their student account.
Note: At the time of the printing of this Campus Bulletin, annual loan limits for the Direct Loan Program were under
review by the United States Department of Education. While these amounts are
accurate at the time, this information is subject to change.
Annual subsidized and unsubsidized loan amounts for dependent students are as follows: first year students $2,625; second year students $3,500; third and fourth year students $5,500.
Annual subsidized and unsubsidized loan amounts for independent students are as follows: first year students $6,625 (with a maximum of $2,625 in subsidized loans); second year students $7,500 (with a maximum of $3,500 in subsidized loans); third and fourth year students $10,500 (with a maximum of $5,500 in subsidized loans).
Graduate students may borrow $8,500 in subsidized loans annually and $10,000 in unsubsidized loans.
Questions regarding cancellation provisions and repayment of Federal Direct Loans should be directed to: Direct Loan Serving Center, Post Office Box 4609, Utica, NY, 13504-4609; (800) 848-0979.
Federal Perkins Loan
The Federal Perkins Loan is awarded on a funds-available basis, provided students apply annually before the March 1 deadline preceding the next academic year of enrollment. The maximum amount of the loan is determined each year, depending on funding received from the United States Department of Education. The sum of loans made to students for both undergraduate and graduate education may not exceed $40,000. Both undergraduate and graduate students must be registered at least half-time to receive these funds. Questions regarding cancellation and repayment of Federal Perkins Loans disbursed through IUSB should be directed to: Student Loan Administration; Post Office Box 1609; Bloomington, Indiana, 47402-1609; (800) 458-8756.
Refunds and the Return of Title IV Funds
All students who attend IUSB and withdraw from course work are subject to the institution's refund policy. IUSB's refund policy exists for calculating the refund of institutional charges. The student may receive a refund of institutional charges through IUSB's refund policy. Students who withdraw from the university will receive a prorated refund of educational fees, according to the following schedule:
Fall and Spring
Semesters
Refund Period Ends
100 percent Last day of the first week of class
75 percent Last day of the second week of class
50 percent Last day of the third week of class
25 percent Last day of the fourth week of class
Summer Sessions
Refund Period Ends
100 percent Last day of the first week of class
50 percent Last day of the second week of class
If a student will be withdrawing, then the student should visit the appropriate academic advisor for a schedule adjustment form to begin the withdrawal process. This procedure will enable IUSB to refund the maximum possible institutional charges.
Note: It is recommended that you also contact
the Office of Financial Aid before withdrawing or dropping courses in order to
learn the effect these actions might have on your financial aid.
Refunds/Repayment Policy for Students Receiving Federal Financial
Assistance
Students who receive federal Title IV assistance are subject to all institutional policies regarding refunds and course enrollment. In addition, students who receive Title IV assistance are subject to additional refund and repayment policies as mandated by the federal government. Title IV funding includes: Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Perkins Loan, Federal Direct Stafford Loan (subsidized and unsubsidized), and Federal Direct PLUS Loan and other programs. Repayment procedures are applied consistently to all Title IV recipients who withdraw within the designated time frames.
If a student withdraws from courses or never attends classes for any given term, the student (or the institution on the student's behalf) may be required to return all or a portion of the federal funds disbursed to the student for that term. Upon leaving the institution, the student is required to repay any unused portions of the federal aid that was received. This is calculated through a formula determined by the United States Department of Education. This formula, called the "Return of Title IV Funds" formula, dictates the amount of federal Title IV aid that must be returned to the federal government by the school and the student. The federal formula is applicable to a student receiving federal aid other than Federal Work-Study if the student withdraws on or before the 60 percent point in the semester. The calculation determines the percentage of Title IV aid to be returned by dividing the number of calendar days remaining in the semester divided by the total number of calendar days in the semester. Scheduled breaks of five or more consecutive days are excluded.
Once the percentage has been determined, funds are returned to federal programs in this order: Federal Direct Unsubsidized Stafford Loan, Federal Direct Subsidized Stafford Loan, Federal Perkins Loan, Federal Direct PLUS Loan, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant, other federal programs or state programs, institutional aid and, finally, the student. Policies are subject to change as mandated by federal and state law.
Examples of calculations and worksheets used to determine the amount of refund or return of Title IV aid are available in the Office of Financial Aid.
Note: If the student received an excess aid
check because of a credit balance on the student’s account prior to withdrawing
from IUSB, the student may be required to repay some of the federal funds.
Scholarships and Financial Aid
The financial aid
programs at IUSB that support graduate education are the Direct Stafford Loan
(subsidized and unsubsidized), the Federal Perkins Loan and the Federal
Work-Study Program. The Federal Work-Study Program is available to graduate
students after all undergraduate students applying by the priority date have
received their awards. Graduate students are encouraged to seek tuition funding
sources through philanthropic organizations, the students’ place of employment
(if available), and other service and foundation organizations.
Note: All
information is correct at the time of publication. Please contact the Office of
Financial Aid regarding financial aid changes.
The GradGrants Center–Bloomington
Internet Address: www.indiana.edu/~gradgrnt/index.html
E-mail Address: gradgrnt@indiana.edu
Telephone Number: (812) 855-5281
The GradGrants Center–Bloomington (GGC) is a free service available to all enrolled graduate students on all campuses of Indiana University. The GGC provides information and training to assist graduate students in their search for funding to further research and graduate study at Indiana University. The GGC’s services include database funding searches, workshops, one-on-one proposal-writing consultation, agency files, a library of funding-source and proposal-writing books, a bimonthly newsletter on the Internet, and an electronic mailing list used to inform patrons of upcoming workshops, grant deadlines, and relevant news. The GradGrants Center–Bloomington is located in the Main Library, 1052E, Bloomington, Indiana.
The Graduate Support Group: Indiana University–Purdue University Indianapolis
Internet Address: www.iupui.edu/~profdev/programs.html
E-mail Address: profdev@iupui.edu
Telephone Number: (317) 278-0249
The Indianapolis campus provides free assistance to prospective and enrolled graduate students through its Graduate Support Group (GSG) located in the University Library, 1140. The GSG focuses on grant-searching and proposal-writing workshops. Contact the GSG for information on upcoming workshops.
