2003-2004 No. 32

ACADEMIC CABINET

Monday, November 3, 2003

Present:

Alfred Guillaume, Academic Affairs

David Freitas, Education

Linda Fritschner, Academic Affairs

Leda Hall, Public and Environmental Affairs

Paul Joray, General Studies

Suzanne Miller, Continuing Education

Tom Miller, Arts

Nancy Plennert, Academic Affairs

Mary Jo Regan-Kubinski, Nursing and Health Professions

Michele Russo, Library

Roy Schreiber, Academic Senate

Bill Schwartz, Business and Economics

Miriam Shillingsburg, Liberal Arts and Sciences

Absent:

Sarah Cooke, Off-Campus Programs

David Frantz, Purdue

Paul Mishler, Labor Studies

Paul Newcomb, Social Work

Guests:

Una Mae Reck, Chancellor

Mary Ann Zemke, Administration and Finance

Institutional Review Board (IRB) (Chancellor Reck):

Chancellor Reck discussed the recent actions that led to the temporary suspension of the IU South Bend IRB and to the 1) re-review of 119 research projects involving human subjects that had been approved by the IU South Bend IRB and now must be approved by the IU Bloomington IRB and 2) new proposals that involve human subjects that must be approved by the IU Bloomington IRB. The Chancellor plans to meet with the IU South Bend IRB, with the IRB Chair, with the faculty, with the Grants and Contracts Coordinator, and with Margaret Fosmoe of the South Bend Tribune. She did send a letter to the IU South Bend Advisory Board apprising members of the situation.

The process for approving research proposals involving human subjects is being reviewed. A new campus IRB will be appointed. At least temporarily this new board will operate with direction from IU Bloomington. The IRB process on all IU campuses is under review. Training sessions for IRB will be held.

Academic Cabinet members recommended that IU South Bend keep track of the 119 proposals that are being re-reviewed. Once principle investigators have been notified about the IU Bloomington decision regarding their research, they are to notify Vice Chancellor Alfred Guillaume and Chancellor Mae Reck.

This review of IRB processes on our campus magnifies the importance of process and procedure. IU South Bend has no federally funded research at this time. Any IU campus that does violate IRB guidelines and procedures affects all other IU campuses. The consequences of procedural violations could be the loss of federal funds.

Salary Savings in Current Year (Mary Ann Zemke):

Mary Ann Zemke distributed a spreadsheet and a summary sheet which provided estimates of one time salary savings from Academic Affairs for the fiscal year 2003-2004. According to this information the net salary savings available is approximately $608,163. Mary Ann said that $684,000 have been committed against these savings leaving a negative of $75,837. She would like the deans and directors to verify the numbers on these spreadsheets. She also said that the one time salary savings dollars had been committed for 1) $339,630 to University Administration for SIS implementation, 2) $152,000 for local costs of SIS (data entry specialists) 3) $167,790 for associate faculty. The associate faculty money is not in the base budget. Sabbatical support is also no longer in the base budget.

The deans and directors were concerned about the ways the university is doing business. They wondered where the salary savings were from other units and why they were not on the table for discussion. There was also concern about how summer is funded and the need for additional money for summer, if the same number of classes are to be fielded for summer I and II, 2004, as were fielded for summer I and II, 2003.

Respectfully submitted

Linda Marie Fritschner

Monday, November 3, 2003

cc: Chancellor Mae Reck