2003-2004 No. 36

ACADEMIC CABINET

Monday, January 5, 2004

Present:

Alfred Guillaume, Academic Affairs

Sarah Cooke, Off-Campus Programs

David Freitas, Education

Linda Fritschner, Academic Affairs

Leda Hall, Public and Environmental Affairs

Paul Joray, General Studies

Suzanne Miller, Continuing Education

Tom Miller, Arts

Paul Newcomb, Social Work

Nancy Plennert, Academic Affairs

Mary Jo Regan-Kubinski, Nursing and Health Professions

Michele Russo, Library

Roy Schreiber, Academic Senate

Bill Schwartz, Business and Economics

Lynn Williams for Miriam Shillingsburg, Liberal Arts and Sciences

Absent:

David Frantz, Purdue

Paul Mishler, Labor Studies

Guests:

Pat Ames, Information Technology

Jenny Klein, UCET

Mae Reck, Chancellor

Jim Yocum, Instructional Media Services

Announcements (Chancellor Mae Reck):

At the All Campus Meeting on Friday, January 9, 2004, Chancellor Reck will discuss some past accomplishments and goals for spring 2004. William (Bill) O’Donnell accepted the offer for the position of Vice Chancellor for Fiscal and Administrative Affairs. Bill will be on campus beginning February 17. This January 2004, interviews are scheduled for the Director of Marketing and Communication and for the Director of Institutional Research. The Chancellor also plans to introduce new hires, especially those in student affairs, at the January 9 meeting. The Strategic Plan for IU South Bend will be discussed at the March Academic Senate meeting and hopefully approved by the Senate at the April meeting. Between now and that March meeting, members of the Campus Directions Committee will be presenting the plan to the college and schools for discussion, comment, and amendment.

Pat Ames, the new Vice Chancellor for Information Technology and the newest member of the Chancellor’s Cabinet, was introduced to the members of the Academic Cabinet. Each Academic Cabinet member spoke briefly about their current projects or goals.

Digital Workshop for Faculty (Jenny Klein and Jim Yocom):

Friday, February 13, 2004, from 8:30 a.m. until noon, IMS, the School of Business, and UCET will sponsor a Digital Video Workshop. Jenny Klein and Jim Yocom explained that, at this workshop, faculty would learn to incorporate short video segments into PowerPoint presentations. Attendees need not be familiar with PowerPoint, but the workshop will be of great benefit for those who have a working knowledge of PowerPoint. Jenny and Jim asked the Academic Cabinet members if they would generate interest in this workshop among the faculty. There will be future notification about the workshop and its location. Tutorial assistance will be available for those who attend.

Academic Cabinet Budget Requests for 2004-2005 (Linda Fritschner):

Linda distributed drafts of 1) the spread sheet which contained all of the budget requests from Academic Affairs for 2004-2005, 2) listing of the faculty, personnel, and other requests, and 3) the academic affairs narrative by account number. These sheets have the requests from academic affairs ranked as necessary, highly recommended, recommended, and would like. Cabinet members were asked to review the material and to notify Linda by Wednesday, January 7, if there are errors.

Merit Pay (Leda Hall):

Leda distributed and discussed the “Guidelines for Awarding Merit Pay” which she and the subcommittee on merit pay had approved. Academic Cabinet members discussed the guidelines and raised some concerns about how we were to deal with equity issues. There were concerns about the restrictions that the Board of Trustees had imposed on campuses regarding the distribution of Special Merit Pay. Academic Cabinet Members asked Alfred to discuss special merit pay and these restrictions at the AOC (Academic Officers Committee) meetings. There were concerns that Assistant and Associate Deans were ineligible for the Special Merit Pay. The Executive Committee of the Academic Senate will review the “Guidelines for Awarding Merit Pay”. Roy Schreiber suggested that the guidelines need to be published and that the process for awarding special merit pay needs greater publicity. Academic Cabinet members suggested that the AOC press for early information regarding the Board of Trustees decisions regarding merit and special merit pay.

Guidelines for Indiana University South Bend Distinguished Teaching Award (Alfred Guillaume):

Alfred distributed the guidelines which explain the eligibility and nomination process for the IU South Bend Distinguished Teaching award, the characteristics of the selection committee, and an outline for portfolio preparation. Academic Cabinet members were urged to make this information known to their faculty.

Other Information:

Information regarding the “Implementation of Off-cycle Payroll Processing Fees” was distributed.

The Deans Council will meet on Monday, January 12, at 8:30 a.m. in the Northside Conference Room of Nursing and Health Professions.

Respectfully submitted

Linda Marie Fritschner

Tuesday, January 06, 2004

cc: Chancellor Mae Reck