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Disasters usually do not appear out of nowhere. Library staff should be aware of all situations that have the potential for causing damage, and correct them before they develop into disasters. Man-made disasters can often be prevented by routine inspections of a facility. In addition, staff members should all be familiar with the layout of the building and with possible danger areas. They should know the location of all fire extinguishers and alarms and how to operate them. Fire exits and alternate escape routes should be clearly marked.
Some preventive measures should be carried out on a daily basis. It is important to check that:
- Locks on doors and windows are secure and all keys accounted for.
- No pipes, faucets, water fountains, toilets, or air conditioning units are leaking.
- Electrical equipment is turned off or unplugged if not in regular use, and no frayed wiring is in evidence.
- There are no signs of structural damage.
- Combustible or burning materials are discarded in appropriate containers.
- Areas known to be problem locations should be checked often.
- Other areas will need to be checked regularly, but less frequently. The checklist below should be used for this purpose, and should be completed at least annually, or semi- annually if possible.
- The Head of Circulation will be responsible for inspection of the Library in consultation with the other members of the Disaster Response Team (and with the help of Facilities Management as necessary). The Educational Resource Commons Supervisor will be responsible for the inspection of LRC in consultation with the Head of Technical Services, and with the help of Facilities Management, as necessary. The Media Services Director will be responsible for inspection of the Media Services area.
- The Head of Technical Services should keep copies of the completed checklists and track progress in undertaking repairs and other actions noted on the list.
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