Skip to Navigation.
Skip to Search.
Skip to Content.
Switch to Default Layout

Franklin D. Schurz Library

Background Image

Recovery Priority Sheets

Recovery priorities have been established for each department, area, and office to be followed in the event of a disaster. To simplify the procedure, priorities are assigned a number scale as follows:

  1. Salvage at all costs (Outside restoration/Salvage company)
  2. Salvage if time permits (In-house)
  3. Salvage as part of general clean-up, if financially feasible (In-house)

Priority decisions are based on a number of considerations:

  1. Can the items be replaced? At what cost?
  2. Would the cost of replacement be less or more than restoration of the items?
  3. How important are the items to the collection?
  4. Are the item available elsewhere?
  5. Are the items needed for continuing or restoring institutional operations (e.g. payroll, purchase orders, catalog, shelflist, inventories, and finding aids)?
Ground Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/
Access
Government Publications - LM 002  
first Congressional record, pre1965 LM 002 Books Linda Fisher  
first Exec Documents 1854-55,1883-93 LM 002 Books Linda Fisher  
first Diplomatic Correspondence 1776-89 LM 002 Books Linda Fisher  
first Pre 1960 Census LM 002 Books Linda Fisher  
first Journal of the Continental Congress LM 002- LC 4.6: Books Linda Fisher  
first Letters of Delegates to Congress LM002 - LC 4.6: Books Linda Fisher  
first Handbook of North American Indians LM002- SI 1.20/2: Books Linda Fisher  
first Supreme Court Reports LM002 -JU 6.7: Books Linda Fisher  
first Bound Serial Set LM002 - Y 1.2: Books Linda Fisher  
first Sessional Indexes to the Congressional Record LM002 - Books Linda Fisher  
first Nazi Conspiracy and Agression LM002 - W 1.2: Books Linda Fisher  
first American Foreign Policy LM002 - S 1.71/2: Books Linda Fisher  
first Treaties LM002 - S9.12:,S7.12/3: Books Linda Fisher  
first Foreign Relations LM002 - S 1.1 Books Linda Fisher  
first Smithsonian Annual Rept,1880-1900 LM002 - Si 1.1/a Books Linda Fisher  
first Amer Historical Society Annual Rept LM002 - Si 4.1: Books Linda Fisher  
first U.S. Code Congressional & Admin News LM002-GovPub Ref KF 48.U5 Books Linda Fisher  
first Russel Papers LM 002-First microfilm cabinett- bottom two drawers Microfilm-67 reels Scott Opasik  
Second Core Documents LM 002 Books Linda Fisher See list
Second Computers LM002 Computers Kirby Cheng  
Second Microform Reader/Printers LM002 Equipment Scott Opasik  
Technical Services-LM003  
First Acquisitions Processing Area - unpaid invoices, order requests, paid invoices Acquisitions Assistant's Desk LM 003 Papers and Files Liz Bell/Susan Thomas  
First Undistributed Mail Mail Table-LM003 Mail including packages Steve Sigety/Scott Opasik  
First Special Collections Materials 5th shelf along West Wall - LM003 Books and Papers Alison Stankrauff/Scott Opasik  
Second Gift materials in process LM003 Books, Papers, Journals Susan Thomas  
Second Bindery Preparation/Shipments LM 003 Journals/books Josephine Johnson/Steve Sigety/Scott Opasik  
Second Collection Development Files and paperwork on materials budget LM003A-desk drawers Files and Papers Susan Thomas  
Second Gift materials in process LM003A-desk area Books, Papers, Journals Susan Thomas  
Second Workstations BI Room Computers, keyboards, projection equipment Kirby Cheng  
Second Workstations Staff Offices, LM003, LM001 Computers and keyboards Kirby Cheng  
Third New Acquisitions (less than 1,000 items) LM003-Shelving Books, DVDs, Videos, Software, Manipulatives Liz Bell/Steve Sigety/Scott Opasik  




First Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/
Access
Information Commons  
First Reader's Guide to Periodical Literature, 1980-; Book Review Digest, 1905-; Times (London) Index, 1985- Information Commons - LM 115 Reference Indexes Rosanne Cordell  
First Oxford Dictionary of National Biography Information Commons - LM 115 Reference set Rosanne Cordell  
First Staff and public access workstations Information Commons -LM 115 Computers/Keyboards Kirby Cheng  
Second Poole's Index to Periodical Literature, V. I-IV (1802-1906) 1st floor (IC) Reference Indexes Rosanne Cordell  
Circulation  
First Workstations Circulation Desk Computers/Keyboards, scanners Kirby Cheng  
First Workstations Interlibrary Loan Office Supervisors computer and ARIEL computer Kirby Cheng  
First Financial Documents: cash logs recording payments made, tape receipts archives Circulation NE cupboard below NE picture window overlooking the computer lab Paper forms Kathy Plowdowski Need for Auditing
First Reserve Forms/list filled out by professors for reserves Reserves Coordinator's office filing cabinet, 2nd drawer down Paper forms Kathy Plowdowski/Barb Simpson  
Second Reserve Items on reserve for classes or to avoid theft from general collection Circulation shelving - center two ranges Books, CDs, Vidoes, Photocopies Kathy Plowdowski  
Second AV Collection Circualtion shelving - northern three ranges Video, CD, CD-ROM, Cassette, Slides Kathy Plowdowski  
Second General Collection Reshelving-materials waiting to be reshelved Circulation Shelving - south range Books, Journals, Newspapers Kathy Plowdowski  
Second New materials waiting for labeling Criculation Shelving - south second range Books, AV Kathy Plowdowski  
Third Equipment: five staff computers, four scanners, 2 desentizers, 1 sensitizer machine, 3 printers, 2 receipt printers Circulation Desk and offices Equipments Kathy Plowdowski  
Interlibrary Loan Office  
First ILL books 1st floor, circulation Books Maureen Kennedy  
First ILL books 1st floor, copyroom - tables and shelves Books Maureen Kennedy  
Second Library Cards for other libraries Outside ILL office, first shelf, file boxes library cards Maureen Kennedy  
Second Invoices File Cabinet - east wall, 4th drawer down Paid invoices Maureen Kennedy  
Third Files Right, lower drawer in Maureen's desk Personal files and supplier info Maureen Kennedy  
Third Manifest forms copyroom, against east wall shipping logs Maureen Kennedy  
New Book Room  
First Sculpture - Lincoln New Book Room LM sculpture Susan Thomas  




Second Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
First IU South Bend Campus Collections LM 206A - Archives Store Room Casaday Play Bills Boxes: Row 1, Range 1. Chancellor Wolfson Collection: Rows 1 and 2. IUSB Photograph Collection: Row 1, Range 6. IUSB Labor Studies Department Collection: Boxes that line the back windows on the North side as well as the West side of the room. IUSB Newspapers: Row 1, Range 1 (IUSB Newletter and Crosscurrents – 1 Box in All) and Row 3, Range 6 (Preface – 10 Boxes in All). IUSB Bound Music and Events Programs – in Book Case by Doorway. Alison Stankrauff Key
First James Lewis Casaday Theater Collection, Faculty Publications, Non-IUSB Small Collections,Special Collections Books IUSB Materials LM 204A - Archives Office James Lewis Casaday: Rows 1, 2, 3,4,5 (All Shelving Units) .Annie Belle Boss Collection: Row 1, Range 4 (4 Boxes in All). Marlin Kinman Collection (1 Box in All): On Cabinet Against Window. Frances Moore Collection: Row 3 (In Process of Being Fully Inventoried). James Ruchti Collection: Row 2, Range 1 (Audio Cassettes, Informational Booklets, and bound books. Franklin D. Schurz Collection: Row 1, Range 4 – bottom shelf (6 Boxes in All). Faculty Publications: Row 1, Range 5 (Bound Books) and in Metal Drawers against windows (6 Drawers’ Worth of Article Files). IUSB Bound Materials: Row 1, Ranges 4, 5 and 6: Preface, IUSB Music and Events Programs, IUSB Masters Theses and bound course materials, Analecta, Currents, IUSB Newsletter, IUSB Update, IUSB Deans Advisory Council Minutes, IUSB Bulletins. Schurz Library Dedication Materials: Row 1, Range 4 (2 Boxes in All). IUSB Clippings Files: 3 Large Boxes on cabinets against windows on Northside of room. Special Collections Books: Row 1, Range 1 and 2 (See Also Special Collections listed below in Room 206, the Periodicals/Serials Office of the second floor). Alison Stankrauff Key
First Special Collection Books LM 206 - Serials Special Collection Books All held along the Row along the West wall, Ranges 1 to 6. In Ranges 1 to 4, the Special Collections books are held on all five shelves of the range. In Range 5, the first (top) shelf to the fourth shelf contain Special Collections books. In Range 6, the Special Collections books are on the top shelf. (See Also Special Collections listed above in Room 204A, the Archives Office of the second floor). Alison Stankrauff Key as well as Key Pad Entry - Code Number is: 4242#
Second IU South Bend Campus Collections LM 204A - Archives Office IU Trustees Meeting Minutes: Row 1, Range 6IU Libraries News: Row 1, Range 6IU Alumni News: Row 1, Range 6 Alison Stankrauff Key
Second IU South Bend Campus Collections LM 206A - Archives Store Room IU South Bend Campus Collections Alison Stankrauff Key
Third IU South Bend Campus Collections LM 206A - Archives Store Room Audio Recordings, Row 4 and in the Book Case by Doorway Alison Stankrauff Key
Third ComputerDesk and its Contents LM 204A - Archives Office ComputerDesk and its Contents Alison Stankrauff Key




Third Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
Lincoln Room  
First Lincoln/ Christianson Collection LM 312 Abraham Lincoln's Chair from the White House - silk-upholstered chair in corner of room by the door.
Note: All except for the chair in the room is Second Priority.		 Alison Stankrauff Note: All except for the chair in the room is Second Priority.
Second Lincoln/ Christianson Collection LM 312 Abraham Lincoln themed collection - books, ephemera, prints.
Note: All except for the chair in the room is Second Priority.		 Alison Stankrauff Key
Note: All except for the chair in the room is Second Priority.
Administration  
First Administrative Offices LM304 Anything on top of Administrative Support Specialist's desk Patti Gaul  
First Administrative Offices LM304A Anything on top of Business Operations Manager's desk + 2 desk file drawers + 3rd drawer of 4-drawer lateral file Sue LeFevre  
First Administrative Offices LM304 Anything on top of Dean of Library Services's desk and top of wooden file cabinet Michele Russo  
First Workstations LM 304A and LM304B Dean of Library Services's Workstation and Business Manager's Workstation Kirby Cheng  
Third Administrative Offices LM304B First shelf of Dean of Library Services's book shelves + top drawer of file cabinet + computer desk drawers + cabinets Michele Russo  
Third Administrative Records Retention 5th Floor Storage Closet Friends and Foundation records + former employee records Sue LeFevre Master Key
Third Administrative Closet - 5th floor Sue LeFevre Key
General Collection A-G  
First Indiana History F521-536 Third floor bookshelves Monographs Susan Thomas  
First E302 Third floor bookshelves Monographs Susan Thomas Contains important sets
First E660 Third floor bookshelves Monographs Susan Thomas Contains important sets
Second Remaining collection A-G Third floor bookshelves Monographs Susan Thomas  




Fourth Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
General Collection H-N  
First M1-M3 Fourth Floor bookshelves Monographs Susan Thomas Contains important sets
First Remaining M's Fourth Floor bookshelves Monographs Susan Thomas  
Second Remaining Collection Fourth Floor bookshelves Monographs Susan Thomas  




Fifth Floor

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
General Collection P-Z  
First PR-PS Fifth floor bookshelves Monographs Susan Thomas Contains important sets
Second Remaining collection Fifth floor bookshelves Monographs Susan Thomas  




Educational Resource Commons

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
First Curriculum textbooks/adoption collection Greenlawn Hall Room 109 Materials sent by publishers for the State of Indiana Adoption Review - current and older versions. Includes VHS, CDs, software, transparencies, kits with big books, and cassettes and additional supplementary materials. Approximately 1,000-1,500 titles Kim Parker Can contact publishers and state representatives to see if they will replace damaged materials for free.
Second Equipment: Greenlawn Hall Room 109 4 Ellison machines and 526 Dies, poster printer, xyron laminator, XL lamination press, roller laminator, dry mount press, binding machine, tape binder, 4 pc computers, 3 Imac computers, 2 scanners, 7 Hp inkjet colored printers, Circulation desentizer, receipt printer, computer, cash register, 557 pieces Kim Parker  
Third Office Documents Greenlawn Hall Room 109 Current financial reports and documents pertaining to management of LRC supplies and resources, data media that contains backup information about ERC. Kim Parker  
Third Supplies Greenlawn Hall Room 109 Poster board, construction paper, binding supplies, backing paper, transparencies, mounting tissue, poster printer rolls, foam board Kim Parker  


Instructional Media Services

Salvage Priority Collection Description Location Type of Material Consultant Special Instructions/Access
First Original Media NS 075 Videotapes, audiotapes, DVDs, CDs, and portable digital storage drives containing raw data, edited masters, and archival recordings of perforamnces, informational, and promotional materials Jim Yocom  
First Office Documents NS 075 Papers pertaining to management of Instructional Media Services, including annotated equipment diagrams and floor plans, sensitive employee data, handwritten logs, and procedural binders. Jim Yocom  
Second Essential Technology NS 075 Mobile polycom equipment, video/data projectors and computers on carts, video cameras, and laptop computers: 15-20 mobile carts, and 12-18 individual carrying cases. Jim Yocom  
Third Secondary Mobile Technology NS 075 VCRs, audio recorders, film projectors, tripods, light strands, portable screens, and other less critical and less expensive audiovisual equipment Jim Yocom  
Third Fixed Technology NS 075 Computers, audio and video rack mounted technology, office computers, videoconferencing cameras, and rack mounted support equipment: 4 large equipment racks, 5-6 computer workstations, and 5 large TVs Jim Yocom Some of the equipment is heavy and/or difficult to move. Situational factors would determine whether this equipment is a second or third priority.