Minutes 2008-09
IU South Bend Assessment Committee

Minutes –3/13/09
Present:  Douglas Agbetsiafa, Julie Allee, Cheri Brown, Mike Darnel, Pat Henry, Monle Lee, Feng Shan

1.  E-Portfolio workshop – Friday April 10th - The e-portfolio workshop has had a good response, 15 people have reserved a spot. 
2. Assessment Grants– Mike encouraged the committee members to promote assessment grants since there is money in the budget for several before the end of the year.
3.  Third Year Reviews –
1. Rhonda will forward the reports, along with a copy of the rubric as she receives them. 
2. Mike will assign committee members to complete the initial rubric by mid-April.
3. Committee members should e-mail Rhonda with their availability on May 8 and 11, to ensure adequate representation at the third year reviews.
4. Annual Report feedback – the subcommittee continues to work on feedback for annual reports.

The next meeting will on Friday May 8th for the third year reviews

Minutes –2/13/09
Present:  Julie Allee, Michelle Bakerson, Mike Darnel, Pat Henry, Monle Lee, Feng Shan

1.  Assessment tea – Committee members agreed that it was a helpful kick-off  for the Third Year Reviews, and think it would be worthwhile in the future.  A note of thanks will be sent to Academic Affairs for sponsoring it.
2. E-Portfolio workshop – comments on the content of the workshop from committee members will be sent to the workshop leaders.  The workshop will be publicized in the VCAA news, Bulletin Board, to the assessment liaisons and we will request that it be mentioned at the Academic Senate meeting.
3. Assessment Grant – Mike will forward two questions about the education grant proposal, approval is pending on responses to those questions.
4. HLC Meeting – the following committee members would like to attend the HLC meetings, Doug, Michelle, Feng, Pat and Monle.  Rhonda will submit the registrations in early March
5. Annual Report requests will be distributed in early April.
6. Mike will contact English about a meeting to discuss their assessment plan.
7. A request from Pat Henry to extend the NCLEX nursing grant to September 1 was approved.

Minutes from previous meetings were approved

The next meeting will on Friday March 13, at 1:00 PM

Minutes –1/9/09
Present:  Doug Agbetsiafa, Julie Allee, Michelle Bakerson, Cheri Brown, Mike Darnel, Pat Henry, Feng Shan

1. Higher Learning Commission Annual Meeting, April 19-21, 2009.  Any AC member interested in attending should let Rhonda know, registration is now open.

2. Third Year Review Liaisons

Members volunteered to work with programs on third year reviews.

Math Undergrad – Mike Darnel, Michelle Bakerson
Applied Math and Computer Science – Mike Darnel
Computer Science – Mike Darnel
Informatics – Mike Darnel, Feng Shan
Dental Assisting – Pat Henry
Dental Hygiene – Pat Henry
Dental BS – Pat Henry, Julie Allee
Nursing MS – Pat Henry
Nursing Undergrad – Pat Henry
Fine Arts – Cheri Brown and Michelle Bakerson
Music – Mike Darnel
Economics – Monle Lee, Feng Shan
Philosophy – Cheri Brown, Julie Allee
Political Science – Cheri Brown, Doug Agbetsiafa
Public Affairs – will be included in Political Science – Mike Darnel, Feng Shan, Doug Agbetsiafa
Radiography – Pat Henry
Radiography BS – Pat Henry

3. Third Year Review Rubric

a. The rubric revisions were finalized, Rhonda will send the revised version out for approval
b. Rhonda will contact the University of Idaho for permission to use the format.

4. Spring Workshop

a. Susan Khan and Lynn Ward from IUPUI will be presenting a workshop on e-portfolios

b. We will ask if the date for the workshop can be moved to April 3 because of a conflict with the academic senate meeting.
c. The committee felt that concrete examples of e-portfolio use in classrooms would be of most interest.
d. Rhonda will work on publicizing the workshop through the Academic Counsel, the Academic Senate and UCET

5. Assessment Tea

a. The assessment tea for the third year review will be the afternoon of Friday January 30 at 2:00.
b. Mike will communicate with Alfred
c.Rhonda will reserve a room

The next meeting will on Friday February 13, at 1:00 PM

Minutes –12/12/08
Present:  Doug Agbetsiafa, Julie Allee, Michelle Bakerson, Cheri Brown, Mike Darnel, Pat Henry

1. Budget figures – Mike presented the budget figures as of the end of November.
2. Spring Workshop – Rhonda will contact Dr. Jafari of IUPUI about a workshop on e-portfolios.
3. Third Year Review Rubric – the Committee decided to model the rubric on the University of Idaho rubric with some revisions.  Revisions were discussed. 

The next meeting will on Friday January 9 at 1:00 PM in the 4th floor library conference room. 

Minutes –11/14/08
Present:  Doug Agbetsiafa, Michelle Bakerson, Cheri Brown, Mike Darnel, Pat Henry, Monle Lee, Feng Shan, John McIntosh-ex officio

• Assessment Institute – Mike and Pat gave a short report on their time at the Assessment Institute.
• Minutes from the previous meeting were corrected and approved.
• Liaisons for Third Year Reviews

Math Undergrad – Mike Darnel
Applied Math and Computer Science – Mike Darnel
Computer Science – Mike Darnel
Informatics – Mike Darnel
Dental Assisting – Pat Henry
Dental Hygiene – Pat Henry
Dental BS – Pat Henry
Nursing MS – Pat Henry
Nursing Undergrad – Pat Henry
Fine Arts – Cheri Brown and Michelle Bakerson
Music – Mike Darnel
Economics – Monle Lee
Philosophy – Cheri Brown
Political Science – Cheri Brown
Public Affairs – will be included in Political Science – Mike Darnel
Radiography – Pat Henry
Radiography BS – Pat Henry

Julie and Feng will be asked which programs they would like to assist.

•  CLAS grant proposal – Mike will send questions about the grant from the committee to the grant proposer, and forward the responses to the AC for their decision.
• Assessment Rubric – Revisions to the assessment rubric were discussed at length.  Rhonda will send the revisions for corrections.  The committee will continue revisions at the next meeting.
• Items tabled until the next meeting
• Annual Reports feedback
• Workshop speaker

The next meeting will on Friday December 12 at 1:00 PM in the 4th floor library conference room. 

Minutes –10/10/08

Present:  Doug Agbetsiafa, Julie Allee, Michelle Bakerson, Cheri Brown, Mike Darnel, Monle Lee, Feng Shan, John McIntosh-ex officio

1. Announcements

               Mike Darnel reminded the members of the Assessment Institute to be held in Indianapolis on October 26 & 27.  Two members of the committee will be going, among a total of 12-13 from this campus.
               He also told the committee members that there is discussion on campus of taking release time for faculty members from several programs, including assessment, and creating a new position to handle those administrative tasks.

2. Grant Extensions

            Mike Darnel brought up the issue of grant extensions, saying that there had been 2-3 requests for extensions this fall.  In the past, this had been left to the chair of the Assessment Committee.  Mike asked if this committee wanted to establish some guidelines or wanted to continue past practice.  Consensus was that this would continue to be done by the committee chair, but that reports of extensions would be made to the Committee.

3.Third Year Reviews:

            Assignment of liaisons  -  Mike and Rhonda will distribute a sheet to recruit liaisons for the upcoming third year reviews.  These include: mathematics undergraduate; applied mathematics and computer science graduate; computer science; informatics; dental assisting, hygiene, and bachelor of science; fine arts; music; economics; nursing graduate; nursing undergraduate; philosophy; political science; public affairs undergraduate; radiography

4. Senate Report:

            Mike Darnel mentioned that he will be presenting the Committee’s annual report at the next Senate meeting (October 17), and asked for comments.  He also asked if there were any additional concerns or topics that should be brought before the Senate.
            Cheri Brown suggested that annual reviews be reviewed more thoroughly by the Committee, and that Mike mention this at the Senate meeting.  After discussion, it was decided that:

a. From among those programs that did not have a third year review last year, Rhonda should select 3-4 annual reports to be sent out to committee members.  Committee members then should comment on the annual reviews.

b.This will be an ongoing fall task for the committee.

c. It was suggested but not yet decided that a program undergoing a third year review should not also have to submit an annual report.

5.Rubric Evaluation

            Mike Darnel and Cheri Brown brought up some of the history of problems with the present rubric, pointing out several parts that have given the Committee problems with scoring in the past.  The Committee then began to suggest changes in several areas, and in format.
            It was finally decided that Michelle Bakerson will provide examples of rubrics to the Committee before the next meeting.  The Committee also decided to divide the seven areas among committee members, with the committee members responsible for suggesting changes in their areas.  These were: Michelle Bakerson: Educational Goals;  Assessment Techniques: Monle Lee;  Data: Mike Darnel;  Analysis: Doug Agbetsiafa;  Response: Feng Shan;  Constituencies: Cherie Brown; and Record Keeping and Communication: Julie Allee.  Absent member Pat Henry will be given her choice of area and all are welcome to share concerns with each other.

The next meeting will on November 14 at 1:00 PM in the 4th floor library conference room.  Agenda topics will include annual report evaluation, assigning of liaisons for third year reviews, and more work on revising the rubric.

Minutes – 9/12/08

Present:  Mike Darnel, Julie Allee, Pat Henry, Doug Agbetsiafa, Michelle Bakerson, Feng Shan, John McIntosh – ex officio

1. Introduction of members – Mike Darnel introduced new members Julie Allee, Michelle Bakerson and Feng Shan
2.  Assessment Institute – The committee agreed to send Hossein Hakimzadeh, John Novak, Donna Pandori, Jill Bryant, Elizabeth Bennion, Alan Larkin, Deirdre Turner, Pat Henry and Mike Darnel to the Assessment Institute.  Nine people from IU South Bend will attend.
3. Speaker for workshop – Mike and Pat will speak to Trudy Banta at the Assessment Institute about possible topics and dates for an assessment workshop.  They will also look for other possible speakers.
4. Annual Reports

1. Committee members thought it would be helpful to give feedback on the annual reports to the departments
2. Late annual reports; John suggested that an e-mail from academic affairs might help.
1. Applied Math and Computer Science – grad
2. Nursing
3. Nursing MS
4. Dental hygiene
5. Dental assisting
6. Dental BA
7. Computer Science
8. Physics/ Astronomy – 3rd year done in spring
9. Informatics
10. Health Services Management – is this still a degree?
11. Music
12. Theatre – 3rd year done in spring
13. Fine Arts
14. Women’s Studies
15. World Languages
16. Public Affairs – undergrad
17. General Studies
18. Political Science

5. Grants –

1.  The committee approved the Criminal Justice assessment grant submitted by Allen Anderson
2. Committee members suggested that the grant application be revised so that it states that any equipment purchased through a grant will become the property of the department.  Rhonda will circulate revised guidelines.
3. Committee members discussed whether faculty should be compensated as part of assessment grants.  The committee will consider this as they receive more grant applications.

6. Third Year Reviews

1. Mike will assign committee members to work with departments that will be doing a third year review at the next meeting.  This will be especially important since there are several new people doing third year reviews
2. Third year reviews for Spring 09
1. Visual Arts –Alan Larkin
2. Music – David Barton
3. Dental Hygiene - Judith Schafer
4. Dental Assisting – Judith Schafer
5. Dental BA – preliminary meeting – Judith Schafer
6. Nursing Undergraduate – Pat Henry
7. Nursing MA – preliminary meeting – Teresa Dobryzkowski
8. Radiography – Jim Howard
9. Radiography BS – preliminary meeting - Jim Howard
10. Public Affairs- undergrad, Health Services Management? – Linda Chen?
11. Informatics – Hossein Hakimzadeh
12. Computer Science – Hossein Hakimzadeh
13. Mathematics – undergraduate degrees (Mathematics, Actuarial Science, Applied Math   and Computer Science) – Anne Brown
14. Applied Math and Computer Science – graduate – Yu Song
15. Economics – Douglas Agbetsiafa
16. Philosophy – Lyle Zynda
17. Political Science – Neovi Karakatsanis

 

1. Rhonda will e-mail the third year review evaluation rubric to the committee members so they can suggest revisions.

7.  Meeting Schedule – AC meetings will take place the second Friday of the month at 1:00 p.m.

Next Meeting:  October 10th, 1:00 3rd floor Library Conference Room