Assessment Committee Minutes

- January 19

Present:  Linda Fisher, Cheri Brown, E J Fenner, Barbara Peat, Randall Davies, Monle Lee, Doug Agbetsiafa, Mike Darnell,

1. HLC Annual Meeting - Linda encouraged anyone who was interested to attend all or part of the Higher Learning Commission annual meeting, April 20-24.

2.  Grants – Rhonda will send out a monthly reminder to the bulletin board about grants.  Applications need to be submitted at least a month before the money is needed.
3.   Third Year Reviews - 

a. The Third Year Reviews will be Friday April 4 and Monday April 7. 
b. Committee members should be meeting with representatives from the departments they agreed to help.
c. The TYR reports will be due from the programs March 31.
d. Comments and suggested changes for the rubric should be made in the next two weeks

4.  Assessment Committee Plan

a. The policies and procedures draft was circulated.  Committee members should make comments and suggestions in the next week.  .
b. Linda, Barbara and Rhonda will have a completed draft before February 16th.

5.  Assessment Instruments – Rhonda requested samples of assessment instruments for the Assessment website.  Sensitive materials that should not be publicly available should not be included.

6.  Reporting – Linda Suskie in her web presentation, Getting Started on Student Learning Assessment, suggested that programs that do an excellent job with assessment should have their reporting requirements reduced as an incentive.  The Committee agreed this was a good idea, and that we should implement it this year.

- November 17, 2006

Present:  Linda Fisher, Cheri Brown, E J Fenner, Barbara Peat, Randall Davies, Monle Lee, Doug Agbetsiafa, Mike Darnell, Linda Fritschner (ex officio)

1.  There will not be a December meeting.

2.  Third Year Reviews - Committee members selected the Third Year Reviews they would advise.  Rhonda will send an e-mail reminder.

3.   Assessment Committee Plan - 
a. The Committee agreed that it should be much shorter than the current plan.
b. The Committee will look at assessment committee plans from other universities, and in Barbara Walvoord’s book.
c. The old plan could be included in the assessment archives.
d. Linda will have a rough draft ready by January 19th.

4.  Assessment concerns from the annual report: 
a. Committee members discussed the annual report summary, and decided that no particular overall concern emerged.  The Committee will continue to monitor the annual reports for concerns that need to be addressed by the campus.
            b. The Committee felt that some information could be forwarded to the Deans of the programs.
c. The annual report question will be reworded to say:  “After reflecting on assessment activities in your unit, as a result of assessment what are two issues you would like to address?”

 5.  Graduate programs policies and procedures:
a. The Committee suggested adding a point under accountability, and revising the first point. 
b. The Committee also expressed that the points listed under Academic are not Learning Outcomes, and can only be used as guidelines for each unit to develop measurable learning goals.
c. Linda Fisher will forward the suggested changes to Rosanne.

- September 15, 2006

Present:  Linda Fisher, Cheri Brown, E J Fenner, Barbara Peat, Randall Davies, Monle Lee, Alec Hosterman, Linda Fritschner

1.  Welcome and Introductions:  The Committee welcomed new member EJ Fenner

2.  Meeting Times:  AC meetings will be held on the third Friday of the month at 1:00

3.  Assessment Institute:  Committee members are encouraged to attend the Assessment Institute.  Rhonda plans to submit the registrations on September 25th, so she needs to know by then who will be attending. 

After discussion, the Committee decided that it would pay travel and lodging costs for faculty outside the assessment committee, if sufficient funds are available.  They will be asked to submit the grant final report after they return from the conference.

4.  Committee Members:  There is room for one additional member on the AC.   Linda Fisher will get in touch with Tom Miller about finding another committee member from the Arts.  Cheri Brown will inquire in LAS.
 
5.  Third Year Reviews:  There are 19 Third Year Reviews schedule for Spring ’07.  MIS may need to be added as a separate review.  Committee members will be asked to contact departments about questions.

6.  Assessment Plans:  Linda is planning meetings with Graduate Programs and General Education regarding their assessment plans.  Barbara Peat offered to bring assessment issues to the attention of the graduate council.

7.  Revision of the AC Guidelines:  Committee members are asked to look over the current AC plan, (from 1995,) and suggest revisions and additions at the next meeting.

8.  Grants:  The Fall round of grants will have a deadline of October 13th.  Recipients will be notified by the 24th.  Grants must be submitted electronically to facilitate the tighter turn-around.

The committee agreed to try an open enrollment of grant applications after the fall round of grants, rather than a spring deadline to award the rest of the grant funds. 

9.  New Faculty Brochure:  Rhonda will work on an new faculty brochure, letting new faculty know about assessment grants, and assessment in general at IU South Bend.

The next meeting will be October 20th, to consider grant applications.

Submitted by Rhonda Culbertson

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