Assessment Committee Minutes

Minutes –10/10/08

Present:  Doug Agbetsiafa, Julie Allee, Michelle Bakerson, Cheri Brown, Mike Darnel, Monle Lee, Feng Shan, John McIntosh-ex officio

1. Announcements

               Mike Darnel reminded the members of the Assessment Institute to be held in Indianapolis on October 26 & 27.  Two members of the committee will be going, among a total of 12-13 from this campus.
               He also told the committee members that there is discussion on campus of taking release time for faculty members from several programs, including assessment, and creating a new position to handle those administrative tasks.

2. Grant Extensions

            Mike Darnel brought up the issue of grant extensions, saying that there had been 2-3 requests for extensions this fall.  In the past, this had been left to the chair of the Assessment Committee.  Mike asked if this committee wanted to establish some guidelines or wanted to continue past practice.  Consensus was that this would continue to be done by the committee chair, but that reports of extensions would be made to the Committee.

3.Third Year Reviews:

            Assignment of liaisons  -  Mike and Rhonda will distribute a sheet to recruit liaisons for the upcoming third year reviews.  These include: mathematics undergraduate; applied mathematics and computer science graduate; computer science; informatics; dental assisting, hygiene, and bachelor of science; fine arts; music; economics; nursing graduate; nursing undergraduate; philosophy; political science; public affairs undergraduate; radiography

4. Senate Report:

            Mike Darnel mentioned that he will be presenting the Committee’s annual report at the next Senate meeting (October 17), and asked for comments.  He also asked if there were any additional concerns or topics that should be brought before the Senate.
            Cheri Brown suggested that annual reviews be reviewed more thoroughly by the Committee, and that Mike mention this at the Senate meeting.  After discussion, it was decided that:

a. From among those programs that did not have a third year review last year, Rhonda should select 3-4 annual reports to be sent out to committee members.  Committee members then should comment on the annual reviews.

b.This will be an ongoing fall task for the committee.

c. It was suggested but not yet decided that a program undergoing a third year review should not also have to submit an annual report.

5.Rubric Evaluation

            Mike Darnel and Cheri Brown brought up some of the history of problems with the present rubric, pointing out several parts that have given the Committee problems with scoring in the past.  The Committee then began to suggest changes in several areas, and in format.
            It was finally decided that Michelle Bakerson will provide examples of rubrics to the Committee before the next meeting.  The Committee also decided to divide the seven areas among committee members, with the committee members responsible for suggesting changes in their areas.  These were: Michelle Bakerson: Educational Goals;  Assessment Techniques: Monle Lee;  Data: Mike Darnel;  Analysis: Doug Agbetsiafa;  Response: Feng Shan;  Constituencies: Cherie Brown; and Record Keeping and Communication: Julie Allee.  Absent member Pat Henry will be given her choice of area and all are welcome to share concerns with each other.

The next meeting will on November 14 at 1:00 PM in the 4th floor library conference room.  Agenda topics will include annual report evaluation, assigning of liaisons for third year reviews, and more work on revising the rubric.

Minutes – 9/12/08

Present:  Mike Darnel, Julie Allee, Pat Henry, Doug Agbetsiafa, Michelle Bakerson, Feng Shan, John McIntosh – ex officio

1. Introduction of members – Mike Darnel introduced new members Julie Allee, Michelle Bakerson and Feng Shan
2.  Assessment Institute – The committee agreed to send Hossein Hakimzadeh, John Novak, Donna Pandori, Jill Bryant, Elizabeth Bennion, Alan Larkin, Deirdre Turner, Pat Henry and Mike Darnel to the Assessment Institute.  Nine people from IU South Bend will attend.
3. Speaker for workshop – Mike and Pat will speak to Trudy Banta at the Assessment Institute about possible topics and dates for an assessment workshop.  They will also look for other possible speakers.
4. Annual Reports

1. Committee members thought it would be helpful to give feedback on the annual reports to the departments
2. Late annual reports; John suggested that an e-mail from academic affairs might help.
1. Applied Math and Computer Science – grad
2. Nursing
3. Nursing MS
4. Dental hygiene
5. Dental assisting
6. Dental BA
7. Computer Science
8. Physics/ Astronomy – 3rd year done in spring
9. Informatics
10. Health Services Management – is this still a degree?
11. Music
12. Theatre – 3rd year done in spring
13. Fine Arts
14. Women’s Studies
15. World Languages
16. Public Affairs – undergrad
17. General Studies
18. Political Science

5. Grants –

1.  The committee approved the Criminal Justice assessment grant submitted by Allen Anderson
2. Committee members suggested that the grant application be revised so that it states that any equipment purchased through a grant will become the property of the department.  Rhonda will circulate revised guidelines.
3. Committee members discussed whether faculty should be compensated as part of assessment grants.  The committee will consider this as they receive more grant applications.

6. Third Year Reviews

1. Mike will assign committee members to work with departments that will be doing a third year review at the next meeting.  This will be especially important since there are several new people doing third year reviews
2. Third year reviews for Spring 09
1. Visual Arts –Alan Larkin
2. Music – David Barton
3. Dental Hygiene - Judith Schafer
4. Dental Assisting – Judith Schafer
5. Dental BA – preliminary meeting – Judith Schafer
6. Nursing Undergraduate – Pat Henry
7. Nursing MA – preliminary meeting – Teresa Dobryzkowski
8. Radiography – Jim Howard
9. Radiography BS – preliminary meeting - Jim Howard
10. Public Affairs- undergrad, Health Services Management? – Linda Chen?
11. Informatics – Hossein Hakimzadeh
12. Computer Science – Hossein Hakimzadeh
13. Mathematics – undergraduate degrees (Mathematics, Actuarial Science, Applied Math   and Computer Science) – Anne Brown
14. Applied Math and Computer Science – graduate – Yu Song
15. Economics – Douglas Agbetsiafa
16. Philosophy – Lyle Zynda
17. Political Science – Neovi Karakatsanis

1. Rhonda will e-mail the third year review evaluation rubric to the committee members so they can suggest revisions.

7.  Meeting Schedule – AC meetings will take place the second Friday of the month at 1:00 p.m.

Next Meeting:  October 10th, 1:00 3rd floor Library Conference Room

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