Absences

From Scheduled Classes

Policies regarding absences from scheduled classes are generally determined by the instructors of the classes in which they occur. Students are expected to explain to the instructors the causes of these absences and to make up all work to the satisfaction of the instructors.

From Final Examinations

A student who fails to attend the final examination of a course and who has a passing grade up to that time may, at the discretion of the instructor, be given a grade of I (Incomplete).

Academic Integrity

Students are expected to adhere to the highest ethical standards in all their course work and research. Individuals violating those standards are subject to disciplinary action; such breaches could lead to expulsion of the student from Indiana University or to rescission of a degree already granted.

Academic Renewal Policy

General Considerations

The academic renewal policy encourages capable, mature, undergraduate students to return to IU South Bend after they were academically unsuccessful during an earlier attempt at higher education within the Indiana University system. This policy pertains only to undergraduate students who do not have a bachelor's degree. Meant to apply campuswide to all IU South Bend academic units, the academic renewal option described here exists only on the IU South Bend campus and not on any other campus of Indiana University . Students who wish to apply for renewal must contact their respective academic units at the time of application for readmission. If renewal is granted, all grades earned prior to the renewal are no longer used in the calculation of the cumulative grade point average, which is reset to zero.

Academic Renewal Policy

The academic renewal option described here is subject to the following considerations:

1. The IU South Bend academic renewal policy applies to any former IU student who:

a. has not yet completed a bachelor's degree, and

b. has not attended any campus of IU for a minimum of the last three years (36 months).

2. Academic renewal applies to all IU course work taken prior to readmission to IU South Bend. A student seeking academic renewal may not exempt certain courses from the application of the renewal policy. Furthermore, this policy is inapplicable to any grades issued owing to academic dishonesty. As a precondition of any student receiving academic renewal, the registrar's office formally evaluates the student's record to identify any grades resulting from academic dishonesty.

3. Academic renewal may be invoked only once over the course of a student's academic career at IU South Bend.

4. Because academic renewal is aimed at academically unsuccessful students, the grade point average (GPA) for the period for which renewal is sought must be lower than 2.0.

5. The policy is applied after a probationary period in which the student earns at least 12 credit hours with a minimum grade of C+ (2.3 grade point average) in all courses attempted.

6. Academic renewal does not occur automatically: A student must apply for academic renewal, and the petition must be approved by the student's academic unit. If the petition is approved, all grades earned prior to the renewal are no longer used in the calculation of the cumulative GPA. The GPA earned after academic renewal takes effect is subject to each academic unit's rules regarding academic probation and dismissal.

7. Although the grades in the courses to which academic renewal is applied are not considered in calculating the GPA, the courses themselves may still be used to satisfy credit hour and degree requirements if the original grades earned are C (2.0) or higher.

8. After approval of the request for academic renewal, a student must complete a minimum of 30 credit hours (including the 12 credit hour probationary period) on the IU South Bend campus to meet the graduation residency requirement and must complete a minimum of 60 credit hours to merit graduation with academic distinction.

9. Invocation of the academic renewal option does not preclude a student's using other available, course-specific grade replacement options, subject to each academic unit's rules and procedures and the conditions set out in the IU South Bend Grade Replacement Policy.

10. Academic renewal is available only for courses taken at Indiana University . Each academic unit retains the right to consider records of performance from other universities in determining admission to the academic unit, the granting of honors and academic distinction, and other matters.

Academic Standing

The university has established levels of competency, according to grade point average and semesters completed, which determine whether an undergraduate student is in good standing, on probation, or ineligible to continue studies.

Good Standing: Those students who consistently maintain a minimum of 2.0 on their cumulative and semester records are considered to be in good standing.

Probation: Students are on probation for the duration of the next regular semester or summer session following the one in which they failed to attain a 2.0 GPA. They are also on probation whenever their cumulative grade point average falls below a 2.0. Additionally, several academic programs of the university have specific grade requirements that affect probationary status. (Consult appropriate sections of this Campus Bulletin .)

Dismissal: Students may be dismissed from the university if they:

- make less than a 1.0 (D) average for a semester, or

- are on probation two consecutive semesters and have a cumulative grade point average less than 2.0 (C).

*See chart below

* Academic Standing

TOTAL HOURS DISMISSAL PROBATION GOOD STANDING

ATTEMPTED (Below Retention) (Above Retention)

1-6 None Below 2.0 2.0 and above

7-12 Below 1.0 1.0-1.99 2.0 and above

13-24 Below 1.5 1.5-1.99 2.0 and above

25-36 Below 1.8 1.8-1.99 2.0 and above

37+ Below 2.0 None 2.0 and above

Addition of Courses/Late Registration

Undergraduate students are permitted to register late or add courses only during the first two weeks of the semester (first week in summer sessions). Students who register late or add a course during the first week of classes may visit onestart.iu.edu to register online via OneStart.

Students who wish to register late or add a course during the second week of classes must get a registration card or add slip from the Information Center : Gateway to Excellence or their academic program and secure the signature of the instructor.

Note: Special fees are assessed for most late registrations.

Assessing Student Outcomes

Students are expected to assist in the assessment process as defined by their academic departments and the campus assessment committee. Assessment processes may include activities as varied as opinion surveys, focus groups, portfolios, and capstone courses.

- The goal of assessing student outcomes at IU South Bend is to help the university realize its mission for the student body.

- The objective of the assessment process is to involve the faculty, the students, and the community in the effort to review student outcomes.

- The purpose of assessing student outcomes is to identify program strengths and elements in need of improvement.

Audit Policy

Courses may be taken on an official audit basis. No credit is given for the courses, but the audited courses are indicated on the student's transcript. Any work required of auditors must be agreed upon by the instructor and the auditor. Any academic program has the option to exclude auditors from a particular course. Changes from audit status to credit status and vice versa can be made only with the permission of the instructor and no later than the deadline for midterm grades. Auditing students pay the same fees as credit students, and incur a program change fee beginning the second week of classes. Please contact the Office of the Registrar for details on auditing procedures.

Campuswide General Education Requirements

Refer to page 33 for a description of the campuswide general education requirements that apply to all bachelor's degree programs for students matriculating in the fall of 2005 and subsequent semesters. Consult with your academic advisor to clarify how the general education requirements fit into the degree requirements in your area of study. Transfer students should consult the following general education transfer policy regarding required courses.

Campuswide General Education Course Requirements for Transfer Students

This policy applies at the time of matriculation. Credits transferred from courses taken after matriculation at IU South Bend shall not be counted toward the 56 credit hours. Students who re-matriculate at IU South Bend after a period of enrollment at another institution are considered to be transfer students for purposes of this policy. The director of general education (in consultation with the relevant academic units) is authorized to review appeals for the transfer of course credits for the four Common Core courses and for courses fulfilling requirements in Visual Literacy, Critical Thinking, Information Literacy, Non-Western Cultures, Diversity in U.S. Society, and Health and Wellness.

Note: Additional school- and program-specific general education requirements may also apply. Consult with your academic advisor.

Students with Fewer than 56 Transfer Credit Hours

Students who transfer to IU South Bend with fewer than 56 credit hours toward graduation (freshmen and sophomores) are required to complete all campuswide general education requirements.

Students with 56 or More Transfer Credit Hours

Students who transfer to IU South Bend with 56 credit hours or more toward graduation are required to complete a minimum of one 300-level Common Core course at IU South Bend in any of the four areas with the advice of their major program, as well as one course each in the Fundamental Literacies areas of Writing, Oral Communication, Computer Literacy, and Quantitative Reasoning; and one of the 3 credit hour Contemporary Social Values courses, either Non-Western Cultures or Diversity in U.S. Society.

Class Standing

Class standing is based on total credit hours that count toward minimum degree requirements. Credit hours required are as follows:

Class Standing Credit Hours

Senior 86 or more

Junior 56-85

Sophomore 26-55

Freshman 0-25

Code of Student Rights, Responsibilities, and Conduct

The Indiana University Code of Student Rights, Responsibilities, and Conduct provided to students upon initial registration contains the rules and regulations by which Indiana University students must abide. This book includes information on student rights and responsibilities, complaint procedures, misconduct, disciplinary procedures, and due process. A copy of the code is also available on the Internet at: www.dsa.indiana.edu/Code.

The Office of Judicial Affairs adjudicates violations of the code. The goals of this office are:

- To promote a campus environment that supports the overall education of the university

- To protect the university community from disruption and harm

- To encourage appropriate standards of individual and group behavior

- To foster ethical values and civic virtues

- To foster personal learning and growth while holding individuals and groups accountable to the standards or expectations established in the Indiana University Code of Student Rights, Responsibilities, and Conduct

The following is a partial list of university policies contained within the code:

Academic Misconduct

- Cheating

- Plagiarism

- Violation of course rules

Personal Misconduct on University Property

- Classroom disruption

- Possession of firearms or other weapons

- Physical/verbal abuse of any person

- Unauthorized possession or use of alcoholic beverages

- Unauthorized possession or use of illegal drugs

Personal Misconduct Not on University Property

- Altering academic transcripts

- Battery

- Drug trafficking

- Sexual assault

- Unauthorized use of a computer off the campus to obtain access to information on campus

- Participation in group violence

Please reference the entire code for a complete listing. It is the student's responsibility to know of the prohibited actions such as cheating, fabrication, plagiarism, academic, and personal misconduct, and thus, to avoid them. All students are held to the standards outlined in the code.

Course Grades

The grade assigned by a course instructor at the end of a term is the student's final grade for that course. Only in exceptional circumstances is this final grade changed. Any student who has a question concerning a grade must consult the instructor immediately. If there are further questions, the student should follow the IU South Bend Grade Grievance Policy as stated in the Code of Student Rights, Responsibilities, and Conduct.

Course Numbers

Courses numbered 100-199 are primarily for freshmen, 200-299 for sophomores, 300-399 for juniors, and 400-499 for seniors. While courses are usually not taken before but may always be taken after the year indicated, there are numerous exceptions. Students must check course descriptions for statements concerning prerequisites and class standing.

Credit by Examination

Students may receive credit for College-Level Examination Program (CLEP) examinations; and by successful performance on appropriate examinations while at IU South Bend. Students who believe they are eligible for special credit because of superior preparation or independent study are urged to accelerate their degree completion in this manner.

Where credit by examination is awarded by the university, that credit is recorded with a grade of S on the student's transcript unless the examination clearly merits an A grade. Failure to pass the examination carries no penalty and is not recorded.

The credit-hour fee for credit by examination is determined by the Indiana University Board of Trustees. Call the Office of the Bursar for the current rate. All fully admitted undergraduates and graduate students who apply for university credit by examination are assessed at the current rate.

Credit Transfer

Courses completed at an accredited institution of higher education before admission to IU South Bend may be applied toward graduation requirements. It is expected, however, that a substantial part of every student's work, especially in the major field of study, be completed at IU South Bend.

Ordinarily, a maximum number of transfer credit hours from a bachelor's degree (including credit earned at other Indiana University campuses) may be counted toward the minimum credit hours necessary for graduation (approximately 120). Students wishing to transfer from another Indiana University campus to IU South Bend must present a letter of good standing from that campus. Only courses with a grade of C or above are transferrable. Courses with C - or below do not transfer to IU South Bend.

Dean's List

All IU South Bend students who complete at least 6 credit hours of graded course work in a semester are eligible for an academic program's Dean's List. If they complete at least 12 credit hours of graded course work in a semester they are placed on the Dean's List if they have a grade point average of 3.5 or greater in that semester . If they have completed between 6 and 11 credit hours of graded course work in a semester they are placed on the Dean's List if they have a grade point average of 3.5 or greater and they have a cumulative grade point average of 3.24 or greater.

Deferred Grades

The deferred grade of R is assigned for research courses in which the student's work is evaluated when the research is completed. It may also be used at the end of the first term of a two-term course or a course that overlaps two terms if the course is announced as a deferred grade course in the Schedule of Classes .

If work is interrupted due to extenuating circumstances, a special arrangement between student and instructor must be made on a term-to-term basis. If a student drops out of a course before the work is complete, the instructor assigns a regular grade (A, B, C, W, etc.) for the course.

Degree Requirements

Students are responsible for understanding all requirements for graduation, for completing them by the time they expect to graduate, and for applying for graduation by their academic unit's deadline. Information about a specific school or division can be found in the section of this Campus Bulletin for that school.

Requests for deviation from program requirements may be granted only by written approval from the respective chairperson, program director, or dean (or their respective administrative representative). Disposition at each level is final.

Drug-Free Campus Policy

Students are prohibited by Indiana University from using or possessing alcoholic beverages, any drug or controlled substance, or drug paraphernalia on university property or in the course of a university or student organization activity. Students are responsible for acquainting themselves with this policy and with sanctions for violation of the policy.

Emergency Closing

IU South Bend closes due to emergency or inclement weather conditions when the decision is made by the chancellor or vice chancellor for academic affairs that such a closing is warranted. When the IU South Bend main campus closes, classes at all sites are canceled. IU South Bend classes held at Elkhart area high schools and the Elkhart Center , as well as Plymouth high school, are canceled when their respective school districts cancel classes due to weather conditions. Local TV and radio stations announce closings. Closings are also posted on the IU South Bend Web page at www.iusb.edu.

Enrollment Restriction

No undergraduate student, except those who declare business as their major, is allowed to take more than 23 percent of his/her course work credit in business courses under any circumstances. The undergraduate business program has the responsibility of monitoring the implementation of this requirement. Any minor in business is subject to approval by the undergraduate business program office.

Final Examination Scheduling Policy

Students are to be notified by the instructor of any deviation from the published final examination schedule no later than six weeks prior to the beginning of the final examination period. In the event a student is scheduled to take more than two final examinations on the same day, the student may exercise the following options:

- Take final examinations as scheduled.

- Consult with the instructor or academic program giving the final examination to determine if any make-up examination(s) is or can be scheduled. If no make-up examination is available, then the student must notify the instructor or academic program of the course scheduled for the third (and additional) final examination of the day. That instructor or that academic program is then obligated to adjust the student's final examination schedule, provided the student has notified that instructor or academic program 30 calendar days or more prior to the date on which the final examination scheduling conflict exists.

Grade Grievances

If a student disputes his/her final course grade, the student must discuss the matter with the faculty member assigning the grade no later than the end of the next regular semester.

If the faculty member disagrees with the student's case for changing the grade, the student may appeal to the chairperson of the department that offered the course. If the chairperson of the department disagrees, the student may appeal to the dean or program director of the area that offered the course. If the faculty member, chairperson, dean or program director all disagree with the student's request, the student may then appeal to the Academic Affairs Committee of the IU South Bend Academic Senate. That committee then makes its recommendation to the vice chancellor for academic affairs, who makes a final resolution.

In those instances where either the faculty member, chairperson, or dean or program director supports the student's appeal, the student and the person supporting the appeal must submit a written appeal to the Academic Affairs Committee of the academic senate. That committee reviews the appeal and makes a recommendation to the vice chancellor for academic affairs, who makes a final resolution.

Grade Replacement Policy

The IU South Bend Grade Replacement Policy modifies the current Indiana University Faculty Council FX policy by broadening the replacement option to courses in which a student receives any grade except a W, I, or NC. The purpose of this expansion is to allow an IU South Bend student who has done poorly in a course, even if he or she has not failed the course, to repeat the course and remove the weight of the earlier grade from the student's cumulative grade point average. This modified grade replacement policy applies only to courses taken on the IU South Bend campus. Courses taken on other IU campuses can still be replaced, but only under the old system. That is, only if the original grades in those courses were F's. This grade replacement policy follows the IU system's general rule that a student can replace (i.e., FX) a maximum of three courses or a maximum of 10 credit hours (whichever comes first). Any FX courses prior to the fall of 2004 are included in this 10 credit hour maximum. A student can repeat a course for which grade replacement is sought only once.

A student who wishes to apply for grade replacement must obtain the approval of his or her academic unit. Some IU South Bend academic units may not honor the grade replacement policy when they consider, for example, admission to the academic unit, the granting of honors and academic distinction, and other matters. Therefore, each student is advised to check beforehand with his or her academic unit regarding the rules and restrictions that may apply. Furthermore, every student should recognize that other higher education institutions may not honor this grade replacement policy. Some particularly competitive undergraduate programs and most graduate-level programs in medicine, law, and other fields may use the original grades for the purposes of determining the grade point average required for admission.

The grade replacement option is subject to the following considerations:

1. The IU South Bend grade replacement policy applies to undergraduate courses taken by students who do not have a bachelor's degree. In no case may a grade be replaced for a course taken prior to the awarding of a bachelor's degree.

2. This policy merely excludes certain grades from the calculation of the cumulative grade point average (GPA). All grades remain a part of a student's academic record; a notation on the transcript indicates if a grade is not included in the GPA calculation. In determining admission, the meeting of degree requirements, the granting of honors and academic distinction, and other matters, each academic unit may use a GPA calculation that does not honor grade replacement. The GPA earned after grade replacement is subject to each academic unit's rules regarding academic probation and dismissal. In short, each academic unit retains the right to consider, for internal purposes, a student's complete academic record.

3. Under this policy, a student can replace the grades in any course taken at IU South Bend, except courses in which the student received the grades of W, I, or NC. However, courses taken at any other Indiana University campus can be replaced only if a student received the grade of F.

4. A student may exercise the grade replacement policy for a maximum of three courses or 10 credit hours (whichever comes first). The 10 credit hour limit includes any courses previously replaced under the FX policy prior to 2004 and any previously FX'd courses that were approved for academic renewal. A student may exercise the grade replacement policy only once for any single course.

5. Grade replacement under this policy ordinarily is available for undergraduate courses with fixed credits and fixed topics. The course in which the student reenrolls must be the same course for which grade replacement is sought. Grades in courses that have different titles or variable topics may be replaced only if the content in both courses is the same. In such cases, a student may petition to replace a grade in one course with the grade earned in another course, provided the two courses are equivalent. To determine equivalence, a comparison of course descriptions alone is not adequate. In making this determination, the faculty offering the course shall apply the same criteria as used in evaluating courses for transfer purposes.

6. Once invoked, a student may not subsequently request reversal of the grade replacement granted to a particular course.

7. Subject to the restrictions set out in earlier paragraphs, a student who received academic renewals may still use grade replacement for work taken subsequent to the granting of academic renewal.

8. Grade replacement does not happen automatically. It is the responsibility of the student who wishes to repeat a course in order to replace the grade to consult with his or her academic unit regarding its policies.

9. Enforcement of the grade replacement policy is the responsibility of the academic unit that certifies a student's fulfillment of degree requirements. Problems relating to the policy are referred to the academic unit's dean or equivalent.

10. IU South Bend joins all other campuses in honoring the principle that the grade policies on the degree-granting campus are applicable to each student. Hence, if an IU South Bend student transfers to another IU campus, IU South Bend honors requests from that campus, on behalf of the student, to replace a grade earned at IU South Bend. Were the student to return to IU South Bend for graduation, however, the student must check with their academic unit for their policies regarding grade replacement.

Grading Code

The official grade code of the university is as follows: A (highest passing grade), B, C, D (lowest passing grade), F (Fail), I (Incomplete), P (Pass), S (Satisfactory), and W (Withdrawn). I, P, S, and W are not calculated in a student's GPA, but the grade of F is calculated as 0 points.

Quality points are assigned for purposes of determining the cumulative grade point average as follows:

Grading Code Scale

A+ = 4.0 C+ = 2.3

A = 4.0 C = 2.0

A - = 3.7 C - = 1.7

B+ = 3.3 D+ = 1.3

B = 3.0 D = 1.0

B - = 2.7 D - = 0.7

F = 0

Grade Point Average

A minimum cumulative grade point average (CGPA) of 2.0 (C) is required for undergraduates. Transfer students admitted from other institutions with deficiencies in credit points are expected to overcome those deficiencies with IU South Bend grades.

Graduation Requirements

It is expected that a substantial part of the course work done by students who intend to graduate from IU South Bend, especially in their major field, be completed on the IU South Bend campus. Candidates ordinarily are not recommended to receive the bachelor's degree from IU South Bend unless they earn 30 hours of credit at this campus. Specific academic program requirements for graduation should also be noted in the respective sections of this Campus Bulletin .

Degrees are conferred in December, May, and August. Commencement is conducted in May. Students who intend to complete their degree work within a given year must contact their academic program early in that year. All credit of candidates for degrees, except for the work of the current semester, must be on record at least six weeks prior to the conferring of degrees.

Graduation with Distinction

Graduates whose minimum grade point averages (GPAs) are 3.9 and who complete at least 60 credit hours at IU South Bend are graduated with highest distinction; those whose minimum GPAs are 3.8 and who complete at least 60 credit hours at IU South Bend are graduated with high distinction; and those whose minimum GPAs are 3.65 and who complete at least 60 credit hours at IU South Bend are graduated with distinction. These honors are noted on diplomas and in commencement programs. Students who earn them are eligible to wear the cream and crimson fourragére at commencement.

Some programs limit the number of students awarded distinction to the top 10 percent of the graduating class. Others may use different criteria for awarding distinction.

Incomplete Grades

A grade of I (Incomplete) may be given when a substantial amount of the course work (75 percent) is satisfactorily completed by the end of the semester. The grade of I is given only when the completed portion of the student's work is of passing quality. The grade of I is awarded only under circumstances of hardship, when it is unjust to hold a student to the time limits ordinarily fixed for completion of course work.

A student must remove the I within a calendar year from the date of its recording or, if required by the instructor, in a shorter time period. The academic program head may authorize adjustments of this period in exceptional circumstances. If the student fails to remove the I within the time allowed, the grade is changed to F. Students may not register for credit in a course in which they have a grade of I.

These regulations do not apply to courses in which completion of the course work is not usually required at the end of the semester. Incomplete work in those courses is denoted by R (deferred grade).

Independent/Correspondence Study

The Indiana University School of Continuing Studies offers interested individuals the option of taking university courses, both credit and noncredit, at home through the Indiana University independent study division. Credit earned in correspondence courses is not counted toward any graduate degree. It is possible, however, that such work may be used by the student to make up entrance deficiencies. For more information, call continuing education at (877) 462-4872, extension 4261; or off-campus programs at (800) 321-7834.

Pass/Fail Option

During the undergraduate program, a student in good standing (not on probation) may enroll in up to a maximum of eight elective courses to be taken with a grade of P (Pass) or F (Fail). The Pass/Fail option may not be taken when otherwise restricted by academic program regulations.

The Pass/Fail option is open for a maximum of two courses per year, including summer sessions; for this option, the year is defined as August 15 to August 14. A course selected for Pass/Fail must be an elective; it may not be used to satisfy academic program requirements. Part-time students may select two Pass/Fail courses per 30 credit hours.

A student must file a Pass/Fail option request by the end of the third week of class. This is done by consulting the student's academic program and completing an option form. Once the option request has been processed, it is final and cannot be reversed. At the end of the course, the letter grade given by the instructor is converted by the records office into a final grade of either P (A, B, C, or D) or F. A grade of P cannot be changed subsequently to a grade of A, B, C, or D. A grade of P is not counted in computing grade averages; the grade of F is included.

Readmission

In special cases, a student who was dismissed may petition a faculty committee, through the head of the appropriate academic program, for readmission. Because petitions must be submitted sufficiently in advance of the semester or session to which readmission is sought, students must consult with the appropriate academic program head as early as possible.

Release of Information in Student Records

An implicit and justifiable assumption of trust is placed in the university as custodian of personal data submitted by a student entering the university or generated during enrollment. This mutual relationship of trust between the university and the individual student requires that such data be held in confidence. The university responds to requests for confidential data (that is, information not normally available to the general public) in compliance with the amended Family Educational Rights and Privacy Act of 1974.

Religious Observances

Indiana University respects the right of all students to observe their religious holidays and makes reasonable accommodation, upon request, for such observances. Please refer to the Indiana University Code of Student Rights, Responsibilities, and Conduct for details. A copy is available on the Internet at www.dsa.indiana.edu/code.

Satisfactory/Fail Courses

A number of IU South Bend courses are offered with an S/F (Satisfactory/Fail) option. For a given semester, the course is graded either S/F or with regular letter grades (A, B, C, D, F). All students in the course must be graded under one or the other options. A grade of S cannot subsequently be changed to a regular letter grade, nor can a regular letter grade be changed to an S. S/F graded courses are not counted as part of a student's Pass/Fail option. S/F graded courses are noted in the Schedule of Classes .

Second Degree

Normally the holder of a bachelor's degree who wishes to pursue further education is encouraged to become qualified for admission to graduate study. In certain cases, however, a student is admitted to candidacy for a second bachelor's degree. When such admission is granted, candidates normally must earn at least 30 additional credit hours in residence and meet the requirements of the academic program in which they are candidates.

Semester Load

A typical full-time undergraduate academic load is 12 to 18 credit hours with an average of approximately 15 credit hours for the fall or spring semesters.

Full-time enrollment in either the fall or spring semesters is a minimum of 12 credit hours. Full-time enrollment for a summer session (SSI or SSII) is a minimum of 6 credit hours.

An undergraduate student expecting to carry more than 18 credit hours should have a cumulative B (3.0) average or have earned a B (3.0) average in the last full semester.

Social Security Number

Students or applicants are advised that the requested disclosure of their Social Security number to designated offices is voluntary except in regard to the financial aid application. Students have the right to refuse disclosure of this number or request its removal from records without penalty. The student's Social Security number is not disclosed to individuals or agencies outside Indiana University except in accordance with the Indiana University policy of release of student information.

Student Record Access

Indiana University 's annual notification of student rights:

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. These rights include:

1. The right to inspect and review the student's educational records within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official makes arrangements for access and notifies the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student's educational records that they believe are inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They must write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university notifies the student of the decision and advises the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures is provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Indiana University Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record to fulfill his or her professional responsibility. Upon request, the university may disclose educational records without consent to officials of another school in which a student seeks or intends to enroll. Finally, public information may be released freely unless the student files the appropriate form requesting that certain public information not be released. This form is available at the Office of the Registrar. Public information is limited to name; address; telephone; major field of study; dates of attendance; admission or enrollment status; campus; school, college, or division; class standing; degrees and awards; activities; sports; and athletic information.

4. The right to file a complaint with the United States Department of Education concerning alleged failures by Indiana University to comply with the requirements of FERPA.

Transcripts of Credits

Students may obtain official transcripts of credits from the Office of the Registrar at IU South Bend. Requests for transcripts may be made in person or by letter. A fee is charged for all transcripts. Two working days or longer may be required for processing. Current fee and ordering information can be found on the Internet at www.iusb.edu/~regr or by calling the Office of the Registrar at (574) 520-4451.

Withdrawal

Withdrawal from the University

Students must notify the head of their academic program if they intend to withdraw from school during the semester. Students who fail to officially withdraw receive grades of F in all courses in which they are enrolled at the time of their unofficial withdrawal.

Undergraduate Programs

Undergraduates who withdraw during the first four weeks of a regular semester or during the first two weeks of a summer session automatically receive a grade of W on the date of withdrawal. The only exceptions are:

- Courses dropped during the first week of classes do not show on the student's permanent record.

- Students in music ensembles or applied music should contact the Raclin School of the Arts for information on withdrawals.

Thereafter, a grade of W is given only when the student withdraws with the approval of the student's academic program head, only if there are urgent reasons related to health or equivalent distress, and if the student is passing on the date of withdrawal. If the student is failing on the date of withdrawal, the grade recorded is F. Appropriate forms for processing withdrawals must be obtained by the student from the Information Center : Gateway to Excellence or the office of their academic program.

Students with financial aid must contact the Office of Financial Aid prior to withdrawing from any course due to possible financial consequences.

Note: Termination of class attendance does not constitute official withdrawal and results in a grade of F. Students must officially withdraw from the course.

Withdrawal for Reserves Called to Active Duty

Any student called to active duty may withdraw from all courses and receive a 100 percent refund of tuition and fees. Alternatively, with the permission of the instructor(s), a student may receive an incomplete or a final grade in the courses taken. Either alternative may occur anytime during the semester through the end of final examinations. If the withdrawal is processed after the first week of classes, the grade of W is assigned initially. Students receiving financial aid are subject to refund policies as provided for by the agencies sponsoring the aid. The request to withdraw must be made within one week of being called to active duty and may be made by either the student or other responsible party who has the student's military information.

Students who wish to withdraw from courses as a result of being called to active duty must provide a copy of their orders to the Office of the Registrar along with a signed note asking to be withdrawn. These materials may be delivered in person, through the mail, or faxed to the Office of the Registrar. The Office of the Registrar notifies the student's instructor, school, and other campus offices. Students or other responsible parties may wish to call the Office of the Registrar first to begin the withdrawal process, with the understanding that a copy of the orders must be forthcoming.

Work Done at More Than One Indiana University Campus

Students who plan to earn a degree through a degree-granting program on one Indiana University campus and who plan to take a substantial number of hours on one or more of the other Indiana University campuses in partial fulfillment of degree requirements must have their programs of study approved in advance by the degree-granting program. The residency requirement must be met on the campus where the degree-granting program is located.