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pdf image Developing a Cover Letter

Although there are two different types of cover letters, interest/inquiry and application, the structure for both is basically the same, however the wording is different. Three basic paragraphs should be incorporated into your cover letter, with additional paragraphs as needed.

September 3, 2008

Mr./Ms. First Name Last Name, Title
Company Name
Address
City, State Zip

RE:  XYZ POSITION

Dear Mr./Ms. Last Name:

Opening paragraph: State why you are writing, identify the position for which you would like to be considered, and indicate how you heard of the position. (If you are sending a letter of interest which is not in response to a specific job opening, simply indicate the type of work you are seeking.) Be specific.  (1 – 2 sentences)

Middle paragraph(s): (4 – 5 sentences) Your goal here is to show how you can be useful to this particular organization. Describe what strengths you have to offer this employer. You might use one of the following approaches:

  1. Mentoring Adolescents and Youth:  Provided xxx for at-risk youth and adolescents for the Texas Youth Commission
  2. Illustrate the relationship between your skills and experience and the position for which you are applying.
  3. Describe your previous accomplishments as they relate to the position.
  4. Identify three reasons for the employer to consider you for the position.
  5. State why you want to work for their organization.
  6. Education (degree and courses), past experiences (directly or indirectly related), skills (hard and soft), any other qualifications that are relevant to the position

Closing paragraph: Refer the reader to your enclosed résumé for additional information.  End your letter by clarifying what will happen next and how they can most easily reach you. You might say, "I look forward to meeting with you to discuss my qualifications in more detail. Please contact me at (xxx) xxx-xxxx or <e-mail> to arrange an interview time."  (2 – 3 sentences)

Thank you for time and consideration.  I look forward to hearing from you in the near future.

Sincerely,

 

Jonathan H. Jones

Enclosure:  Résumé