| Article 1. |
Name
The name shall be
"IU South Bend General Studies Alumni Association", a constituent alumni
association of the Indiana University South Bend (IU South Bend) Alumni Association. |
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| Article 2. |
Purpose
The purpose of the
IU South Bend General Studies Alumni Association is to create, develop and maintain
a communications network, to promote the General Studies Degree Programs,
and to plan social and educational activities for the mutual benefit of
General Studies Alumni and IU South Bend. |
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| Article 3. |
Membership
Membership
includes all IU South Bend General Studies Bachelor's Degree Alumni,
Associate of Arts Alumni, as
well as qualified others who are granted honorary membership for their
service and support. |
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| Article 4. |
The term "Board" shall refer to the
Board of Directors of the Association, which is the governing body of the
Association. The Board will be selected according to the procedures,
Article 7, set forth in these bylaws or any bylaws that may be adopted by
the Association. |
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| Article 5. |
Officers / Executive Committee /
Executive Board |
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| Section 1. |
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Officers, Executive Committee, and Executive
Board |
| a. |
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The President, Vice-President, Secretary and
Treasurer
shall be the Officers and function as the Executive Committee. |
| b. |
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The Executive Board shall consist of the
Officers and the Chairpersons of the Standing Committees (See Article 6). |
| c. |
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The immediate Past President shall serve as an
ex-officio member of the Executive Board and of the Executive Committee and
have voting rights. |
| d. |
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The Director of the IU South Bend General Studies Degree
Programs shall serve as an ex-officio member of the Executive Board and of
the Executive Committee. |
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| Section 2. |
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The duties of the President shall be: |
| a. |
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To convene and preside over all meetings |
| b. |
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To execute the policies and business of the
Association, subject to the approval of the Executive Board |
| c. |
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To serve as liaison to the Director of the IU South Bend
Alumni Association |
| d. |
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To vote only if to break a tie |
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| Section 3. |
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The duties of the Vice-President shall be: |
| a. |
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To assist, and/or to represent the President
during his/her absence |
| b. |
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To perform such additional duties as may be
delegated by the President |
| c. |
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The Vice-President is President Elect. |
| d. |
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In case a vacancy occurs in the Office of
President, the Vice-President shall become President for the unexpired
term, and is President Elect for the next regular term. The unexpired
term of Vice President will be filled at the discretion of the President.
The Secretary should be the first choice. |
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| Section 4. |
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The duties of the Secretary shall be: |
| a. |
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To prepare meeting and event notices |
| b. |
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To keep a record of attendance |
| c. |
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To keep the minutes of all meetings, and to
arrange for their distribution. |
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| Section 5. |
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A Treasurer pro tem may be
appointed by the Executive Board as required. |
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Duties will be to report on the scholarship and
IU South Bend General Studies accounts. |
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| Section 6. |
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Terms of office of the President,
Vice-President, Secretary, and Treasurer shall be for one year not to
exceed two terms. The term of office shall begin no later than
February 1. |
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| Article 6. |
Performance of Duties If a
board member fails to attend regular meetings of the board for three (3)
consecutive meetings, or fails to perform any of the duties developing upon
him/her as a Board Member, his/her office may be declared vacant by the
board and the vacancy filled as herein provided. The board may remove
any executive officer from office for failure to perform the duties
thereof, after giving the officer reasonable notice and opportunity to be
heard. |
| Article 7. |
Selection of Officers
Nominating Committee
A Nominating Committee, consisting of the
Executive Committee and three members who may be appointed by the President, will
request candidates in the fall issue of In toUch, develop the slate
of new officers, and present the slate at the fall board meeting. |
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| Article 8. |
Standing Committees |
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Section 1. |
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Standing Committees |
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1. |
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Communications
Develop and maintain a telephone communication system among members as
defined in Article 3. |
| 2. |
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Education
Organize lectures, seminars and discussions for alumni, students, and
others. |
| 3. |
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Fund Raising
Plan, conduct, and assess the annual mail fund-raising campaign and the
phonathon. |
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Marketing and Promotion
Publicize activities of the IU South Bend General Studies Alumni Association and the
Associate and Bachelor's of General Studies Degrees. |
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Newsletter
Produce and publish In toUch, the alumni newsletter, two times per
year. |
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Scholarships and Grants
Review applications for grants, nominations for merit scholarships, and
make awards. |
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Social Activities
Plan and execute social activities for alumni, students, and others. |
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Special Events
Plan and execute special events as required. |
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| Section 2. |
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Membership on the Executive Board
Chairpersons of Standing and Special Committees shall be members of the
Executive Board. |
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| Section 3. |
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Membership on the Board
The board of
directors may elect At-Large members to the Board. These At-Large
members will fill in and serve on committees as needed. |
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Article 9. |
Quorum
A quorum shall
consist of 33 percent of the voting members of the Board. |
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