INDIANA UNIVERSITY

COMPREHENSIVE EMERGENCY MANAGEMENT PLAN

FOR

SOUTH BEND CAMPUS

May 2008

ACRONYM DEFINITIONS

DCM – Director of Communications and Marketing

DSCPB – Division Strategic Crisis Planning Boards

DIVOC – Division Operations Center

EH & S – Environmental Health & Safety

FM – Facilities Management

HC – Health Center (Health & Wellness Center)

HPER – Health, Physical Education & Recreation

IUSBH – IUSB Housing

OIS – Office of International Student Services

ORM – Office of Risk Management

OVST – Overseas Studies

PAGR – Public Affairs and Government Relations

PARK – Parking Department

RPS – Residential Programs and Services

RTV – Local Radio and Television

RUGS – Research and University Graduate School

SRSC – Student Recreational Sports Center

VPUR – Vice President for University Relations

GLOSSARY OF TERMS

ACDES Assistant Coordinator of Disaster and Emergency Services

Assistant to the Coordinator of Disaster and Emergency Services. ^{on page 27}

ALERT/TEST PERIOD

Period when all departments/units are allowed to report to campus following an emergency situation so they can inspect and/or test their facility operations. ^{on page 45}

CDES Coordinator of Disaster and Emergency Services

Coordinates operations in the Emergency Operations Center during emergency situations. ^{on page 27}

CEMP Comprehensive Emergency Management Plan

University plan that provides guidance for mitigation, preparedness, response and recovery activities in emergency situations. ^{on page 11}

CHIEF EXECUTIVE

Provides strategic oversight for emergency planning and operations. ^{on page 27}

COUNTY EMERGENCY MANAGER

Emergency manager appointed by the county to coordinate its EOC operations. This position’s responsibilities are similar to those carried out by the CDES during emergency operations. ^{on page 28}

DEPARTMENT CONTINUITY BACKUP PLANS ^{on page 30}

Plans developed by departments/units that outline critical and moderate priority functions to be conducted during crisis situations. Department continuity backup plans are developed to enable operations during the following terms:

· Short term backup of 1 day or less

· Middle term backup of 2-5 days

· Long term backup of more than 5 days

DEPARTMENT CONTINUITY PRIMARY FUNCTIONS ^{on page 96}

.................. Primary Functions are processes the department/unit performs. Examples are classroom instruction, food service, utilities, and communications. Additionally, operations needed to perform the process or service (administrative support, computer operations, transportation, etc.) should be considered primary functions.

DEPARTMENT CONTINUITY PRIMARY FUNCTIONS PRIORITIES ^{on page 96}

Each identified primary function/process is assigned a priority that is used to determine if backup plans are required or needed. The priorities are:

Critical Priority: Backup plans required for life safety and infrastructure.

Moderate Priority: Backup plans required for university operations as per university/department policy.

Low Priority: Backup plans not required; however, may become required for university operations.

DEPARTMENT EOC REPRESENTATIVE

Department/unit representative at the EOC who locates and provides resources as needed and acts as the liaison between the department’s field operations and the EOC. Additionally he/she is the department’s/unit’s representative who is notified of the emergency condition. ^{on page 23}

DEPARTMENT OPERATIONS CENTER

A department’s base of operations during an emergency. It may be the same as the department’s established offices that are used during regular operations. ^{on page 24}

EAP Emergency Action Plan

Building specific emergency plan that provides building maps with information such as fire exits, tornado shelters/areas first searched, evacuation routes, etc. It also advises occupants actions required for life safety in a variety of situations including: fires, tornadoes, bomb threats, hazardous material spills, etc. ^{on page 31}

EMERGENCY CONDITIONS ^{on page 36}

Blue Emergency Lowest level: Emergency that could possibly escalate

White Emergency Medium level: Emergency that warrants notification of personnel of emergency situation and possible request to report to EOC or department.