INDIANA UNIVERSITY

PANDEMIC INFLUENZA PLAN

FOR

SOUTH BEND CAMPUS

May 2008

ACRONYM DEFINITIONS

DCM – Director of Communications and Marketing

DSCPB – Division Strategic Crisis Planning Boards

DIVOC – Division Operations Center

EH & S – Environmental Health & Safety

FM – Facilities Management

HC – Health Center (Health & Wellness Center)

HPER – Health, Physical Education & Recreation

IUSBH – IUSB Housing

OIS – Office of International Student Services

ORM – Office of Risk Management

OVST – Overseas Studies

PAGR – Public Affairs and Government Relations

PARK – Parking Department

RPS – Residential Programs and Services

RTV – Local Radio and Television

RUGS – Research and University Graduate School

SRSC – Student Recreational Sports Center

VPUR – Vice President for University Relations

GLOSSARY OF TERMS

ACDES Assistant Coordinator of Disaster and Emergency Services

Assistant to the Coordinator of Disaster and Emergency Services.

CDES Coordinator of Disaster and Emergency Services ^{on page 15}

Coordinates operations in the Emergency Operations Center (EOC) Concept of operations and/or in the EOC during emergency situations.

CEMP Comprehensive Emergency Management Plan

Planning document that provides guidance for mitigation, preparedness, response and recovery activities in preparation for emergency situations.

CLOSURE DAYS ^{See page 22}

Closure days are days on which offices, schools, transportation systems are closed or cancelled

CHIEF EXECUTIVE (CEO)

Provides strategic oversight for emergency planning and operations.

COUNTY EMERGENCY MANAGER

Emergency manager appointed by the county to coordinate its EOC operations. This position’s responsibilities are similar to those carried out by the CDES during emergency operations.

DEPARTMENT CONTINUITY BACKUP PLANS

Plans developed by departments/units that outline critical and moderate priority functions to be conducted during crisis situations. Department continuity backup plans are developed to enable operations during the following terms:

· Short term backup of 1 day or less

· Middle term backup of 2-5 days

· Long term backup of more than 5 days

DEPARTMENT EOC REPRESENTATIVE (During EOC concept of operations)

Department/unit representative who acts as the central coordinator/liaison between the department and the CDES. Submits department situation reports to the CDES and receives information from the CDES. Additionally he/she is the department’s/unit’s representative who is notified of emergency conditions.

DEPARTMENT OPERATIONS CENTER

A department operating center is a department’s base of operations during an emergency. It may be the same as the department’s established offices that are used during regular operations.

DIVISION STRATEGIC CRISIS PLANNING BOARD (DSCPB)

A board or committee led by a Vice President, Dean and/or Director or their representative responsible for coordination of strategic planning for their functional area(s).

DIVISION OPERATIONS CENTER (DIVOC)

A Division’s Operations Center (DIVOC) is a base of operations representing each Division Strategic Crisis Planning Board (DSCPB) leader’s area of responsibility. It is used to consolidate reporting and information dissemination to and from the EOC.

EMERGENCY OPERATING PROCEDURES

Emergency Operating Procedures are used during a Red Emergency and during the White Emergency Alert/Test Period ^{See page 29} when not operating in the EOC concept of operations.

EMERGENCY CONTROL CENTER

The Emergency Control Center, as referenced in this plan, is the coordinating center during infectious disease outbreaks when activation of the EOC is impractical due to the possibility of infecting persons with the infectious disease. The ECC is the office where the CDES is located. Administrative functions normally performed in an EOC are accomplished at the ECC by supporting personnel.

EOC Emergency Operations Center

Management center/location where university emergency response decisions and resources are coordinated and which serves as a central point for information collection and dissemination. Key personnel from departments assemble at the EOC to coordinate the emergency response.

EOC (Emergency Operations Center) CONCEPT ^{See Page 15} of OPERATIONS

The EOC Concept of operations uses basic EOC principles and practices found in the CEMP without department personnel being centrally located. The CDES is the coordinator and will coordinate the emergency response with department key personnel from the Emergency Control Center (ECC). The communication/coordination mechanism is typically accomplished by email, telephone or web systems.

EMERGENCY SUPPORT FUNCTION ^{See Page 12}

The emergency management model used by the university. It incorporates eighteen functional tasks/operations for providing emergency services. Departments use checklists developed in emergency management planning for each Emergency Support Function. Additional checklists are developed for this plan that relate specifically to infectious disease outbreaks (pandemic).

ISOLATION ^{See page 21}

Separating persons, restricting movement and/or activities of persons (patients) who have a contagious disease in an attempt to prevent transmission to others.

PANDEMIC EMERGENCY CONDITIONS ^{See page 24}

Pandemic Blue Emergency Lowest level emergency condition used for “Preparedness Phase/Pandemic Alert Period-Four Phase” based on IU Health Center, ISDH, LHD or WHO recommendations.

Pandemic White Emergency Medium level emergency condition used for “Preparedness Phase/Pandemic Alert Period – Five Phase” based on IU Health Center, LHD, ISDH, federal or WHO recommendations.

Pandemic Red Emergency Highest level emergency condition used for “Response Phase/Pandemic period – Six Phase” based on IU Health Center, LHD, ISDH, federal or WHO recommendations.

PANDEMIC INFLUENZA PLAN

Hazard specific plan for infectious disease outbreaks commonly referred to as pandemics. University objectives and actions related to pandemic planning are detailed in this plan. This plan is supplemental to the Comprehensive Emergency Management Plan and uses many of the mechanisms and methods cited in the CEMP. Additionally, standard operating procedures and guides are developed to support this plan.

PANDEMIC SPECIFIC OBJECTIVES AND CHECKLISTS ^{See page 14}

University objectives that address pandemic planning considerations for each period/phase are assigned to and/or coordinated by departments whose mission is associated with the objective.

PERSONAL PROTECTIVE MEASURES

Measures individuals should use to minimize the potential of contracting an infectious disease. Avoid close contact with persons, use good sanitation methods such as frequent hand washing with soap and hot water, cover mouth and nose and use tissue when coughing, do not report to work when sick.

QUARANTINE ^{See page 22}

The separation and restriction of movement or activities of persons who are not ill but who are believed to have been exposed to infection, for the purpose of preventing transmission of disease. Individuals may be quarantined at home or in designated facilities; healthcare providers and other response workers may be subject to quarantine when they are off duty.

REDUCTION IN OPERATIONS ^{See page 26}

Departments operate using minimum staff of identified key personnel to complete its function in an effort to lessen the chance of spreading a contagious infectious disease.

RESOURCE

The personnel, materials, tools and equipment used to accomplish a task identified in an Emergency Support Function checklist ^{See page 17} or Department Continuity Plan checklist. ^{See page 69}

TABLE OF CONTENTS

PART I. OVERVIEW OF THE PLAN.............................................. 9

A. Mission.......................................................................................................................... 9