Bylaws of the IU South Bend General Studies Alumni Association

Amended: October 16, 2008

Article 1.

The name shall be "IU South Bend General Studies Alumni Association", a constituent alumni association of the Indiana University South Bend (IU South Bend) Alumni Association.
Article 2.

The purpose of the IU South Bend General Studies Alumni Association is to create, develop and maintain a communications network, to promote the General Studies Degree Programs, and to plan social and educational activities for the mutual benefit of General Studies Alumni and IU South Bend.
Article 3.

Membership includes all IU South Bend General Studies Bachelor's Degree Alumni, Associate of Arts Alumni, as well as qualified others who are granted honorary membership for their service and support.
Article 4.

The term "Board" shall refer to the Board of Directors of the Association, which is the governing body of the Association. The Board will be selected according to the procedures, Article 7, set forth in these bylaws or any bylaws that may be adopted by the Association.
Article 5.

Officers / Executive Committee / Executive Board

Section 1.
  Officers, Executive Committee, and Executive Board

  The President, Vice-President, Secretary and Treasurer shall be the Officers and function as the Executive Committee.

  The Executive Board shall consist of the Officers and the Chairpersons of the Standing Committees (See Article 6).

  The immediate Past President shall serve as an ex-officio member of the Executive Board and of the Executive Committee and have voting rights.

  The Director of the IU South Bend General Studies Degree Programs shall serve as an ex-officio member of the Executive Board and of the Executive Committee.

Section 2.
  The duties of the President shall be:

  To convene and preside over all meetings

  To execute the policies and business of the Association, subject to the approval of the Executive Board
  c.   To appoint standing committee chairs whose terms are not limited.

  To serve as liaison to the Director of the IU South Bend Alumni Association

  To vote only if to break a tie.

Section 3.
  The duties of the Vice-President shall be:

  To assist, and/or to represent the President during his/her absence

  To perform such additional duties as may be delegated by the President

  The Vice-President is President Elect.

  In case a vacancy occurs in the Office of President, the Vice-President shall become President for the unexpired term, and is President Elect for the next regular term. The unexpired term of Vice President will be filled at the discretion of the President. The Secretary should be the first choice.

Section 4.
  The duties of the Secretary shall be:

  To prepare meeting and event notices

  To keep a record of attendance

  To keep the minutes of all meetings, and to arrange for their distribution at least two (2) weeks prior to the next board meeting.

Section 5.
  A Treasurer pro tem may be appointed by the Executive Board as required.

    Duties will be to report on the scholarship and IU South Bend General Studies accounts.

Section 6.
  Terms of Office
Terms of office of the President, Vice-President, Secretary, and Treasurer shall be for one year not to exceed two terms. The term of office shall begin no later than February 1. If there is no candidate for an office, the Board by majority vote may extend the incumbent's two-year term by one year to a three-year term.
Article 6.
  Performance of Duties
If a board member fails to attend regular meetings of the board for three (3) consecutive meetings, or fails to perform any of the duties developing upon him/her as a Board Member, his/her office may be declared vacant by the board and the vacancy filled as herein provided. The board may remove any executive officer from office for failure to perform the duties thereof, after giving the officer reasonable notice and opportunity to be heard.
Article 7.
  Selection of Officers
Nominating Committee
A Nominating Committee, consisting of the Executive Committee and three members who may be appointed by the President, will request candidates in the fall issue of In toUch, develop the slate of new officers, and present the slate at the fall board meeting.
Article 8.
  Standing Committees
Section 1.
  Standing Committees
Develop and maintain a telephone communication system among members as defined in Article 3.
Organize lectures, seminars and discussions for alumni, students, and others.
  Fund Raising
Plan, conduct, and assess the annual mail fund-raising campaign and the phonathon.
  Marketing and Promotion
Publicize activities of the IU South Bend General Studies Alumni Association and the Associate and Bachelor's of General Studies Degrees.
Produce and publish In toUch, the alumni newsletter, two times per year.
  Scholarships and Grants
Review applications for grants, nominations for merit scholarships, and make awards.
  Social Activities
Plan and execute social activities for alumni, students, and others.
  Special Events
Plan and execute special events as required.
Section 2.
  Membership on the Executive Board
Chairpersons of Standing and Special Committees shall be members of the Executive Board.
Section 3.
  Membership on the Board
  The board of directors may elect At-Large members to the Board. These At-Large members will fill in and serve on committees as needed.
  b.   There will be two tiers of membership in the IU South Bend General Studies Alumni Association: Full Board Members and Associate Board Members. Duties of Full Board Members are outlined in Article 7. Associate Members are required to attend two meetings per calendar year and/or serve on a committee. An Associate Member will not have voting privileges. After two years of service, an Associate Member may opt to become a full Board Member with voting privileges.
Article 9.   Quorum
A quorum shall consist of 33 percent of the voting members of the Board.

Return to Alumni Association